2006

December 2006

The Committee recommended approval of LS1105 Library Material Displays. The motion passed unanimously.

The Committee recommended approval of LS1106 Library Display Case Exhibits. The motion passed unanimously.

The Committee recommended approval of LS1107 Display and Distribution of Library Promotional Materials. The motion passed unanimously.

The Committee recommended approval of LS535 Seasonal and Holiday Displays. The motion passed unanimously.

Ms. Fisher recommended that the Board follow Mr. Stines recommendation. Ms. Cameron seconded. Motion passed unanimously.

Ms. Vickers made the motion to amend the order of business to accommodate the speaker. Mr. Harkins seconded. The motion passed unanimously.

It was the consensus of the Library Board to call a Special Planning Committee Meeting to discuss the Westgate Library bid on October 5 at 11:00 a.m. at the John F. Germany Public Library.

Approval of the Library Board Minutes of June 22, 2006. Dr. Fisher moved that the minutes be approved. Mr. Argus seconded. The motion passed unanimously.

Approval of the Library Board Minutes of July 27, 2006. Ms. Cameron moved that the minutes be approved. Mr. Martin seconded. The motion passed unanimously.

It was the consensus of the Planning Committee that the Library Board approve this recommendation. Mr. Argus so moved. Ms. Cameron seconded. The motion passed unanimously.

Ms. Vickers made the motion to send a letter from the Chairman requesting that the funding for the additional four thousand square feet at the North Tampa Library be included in the upcoming budget process. Ms. Cameron seconded. The motion passed unanimously.

It was the consensus of the Library Board to have Mr. Stines contact Mark Thornton, Director, Hillsborough County Parks, Recreation and Conservation and follow-up on the use of Pasco County's facilities.

The Policy & Bylaws Committee recommends that the Library Board approve naming of the Port Tampa City Library meeting room the James G. Yeats Meeting Room. Ms. Cameron seconded. The motion passed unanimously.

It is the recommendation of the Policy and Bylaws Committee that a letter be sent from the Library Board to County Administrator, Pat Bean, since a copy of this letter was also sent to her, to let her know that we have received it, we take it seriously, stating the current policies and what we plan to do to curb this kind of thing. Ms. Cameron seconded. The motion passed unanimously.

Mr. Argus made the motion that the slate of officers be accepted. Ms. Reeder seconded. The motion passed unanimously.

Ms. Reeder made the motion that a letter to Ms. Koerper from the Library Board be drafted. Ms. Vickers seconded. The motion passed unanimously.

It was the consensus of the Planning Committee to recommend to the Library Board to build a twenty-four thousand square foot building at North Tampa.

Mr. Argus made the motion to amend the agenda adding Management & Budget Director, Eric Johnson. Dr. Scheuerle seconded. The motion passed unanimously.

The Planning Committee Chair requested that the agenda be amended to allow the Planning Committee to report before the Budget Committee. Mr. Argus so moved.

Ms. Cameron seconded. The motion passed unanimously.

Mr. Argus made the motion to have the Library Board Chair write such a letter. Mr. Martin seconded. The motion passed unanimously.

The Planning Committee recommended to the Library Board that the $2.5 million is used to renovate the West Building third floor at the John F. Germany Public Library, and that the remaining funds are used to purchase land for any project on the unfunded list that does not have land identified.

The Budget Committee is recommending that the $2.5 million be used:

1. To refurbish the third floor of the John F. Germany Library.
2. Expansion of the Checkpoint RFID system to the following libraries: John F. Germany, Jimmie B. Keel Regional, Jan Platt Regional, and New Tampa Regional.
3. Purchase of land for recommended future libraries on the Unfunded List.
4. Outsourcing of the Library's web page design and maintenance services.
5. Overhaul of the Library delivery system.
6. Increase the R3M fund from 1.0% to 1.5% of the operating budget.

With the concurrence of the Planning Committee the Budget Committee is recommending that the Library Board accept these six priorities. Mr. Argus seconded. The motion passed unanimously.

Mr. Martin asked that they continue the discussion of the Unfunded Projects List. Mr. Argus made the motion that the Library Board Chair write a letter to the Pasco County Library Board Director addressing our issue with the seventeen percent usage by Pasco citizens at New Tampa Regional. Mr. Martin seconded. Motion passed unanimously.

Ms. Cameron made the motion that the Library Board accept the Unfunded Capital Projects List. Mr. Argus seconded. Motion passed unanimously.

Dr. Scheuerle made the motion that the previous motion be put into abeyance. Ms. Vickers seconded. Motion passed unanimously.

Mr. Martin moved that the April 27, 2006 minutes be approved. Mr. Harkins seconded. The motion passed unanimously.

The Planning Committee is recommending that the Library Board add the portion of land located between the North Urban and North Rural (surrounded by the City of Tampa) to the New Tampa Planning Area and that the change be reflected in the Master Plan for future planning. Mr. Argus made the motion to accept the geographic shift for planning purposes. Mr. Harkins seconded. The motion passed unanimously.

The Committee also discussed the $68 thousand labor cost for construction of the Upper Tampa Bay sign. Architectural Services is resubmitting the project for bids. Dr. Scheuerle asked staff to investigate using Vo-tech students to perform the work. Mr. Stines suggested writing a letter to the Real Estate Director, Mike Kelly. Dr. Scheuerle made the motion that a letter be written for the Chair's signature on the question of why the vo-tech schools can not be hired to perform the work. Mr. Harkins seconded. The motion passed unanimously

Mr. Harkins moved that the March 23, 2006 minutes be approved. Mr. Martin seconded. The motion passed unanimously.

The Planning Committee recommended to the Library Board that Planning Committee Chair, James Martin be appointed to the John F. Germany Taskforce as the Library Board's representative. Mr. Argus made the motion to appoint Mr. Martin as the Library Board's representative to the John F. Gemany Public Library Taskforce. Dr. Fisher seconded. The motion passed unanimously.

Ms. Cameron made the motion to approve the revised proposed library hours which will take effect June 1. Dr. Fisher seconded. Motion passed unanimously.

Mr. Argus moved that the February 23, 2006 minutes be approved. Mr. Harkins seconded. The motion passed unanimously.

Mr. Argus made the motion that the Library Board accept the four proposed Decision Units. Mr. Harkins seconded. The motin passed unanimously.

Policy and Bylaws Chair, Laura Vickers stated the the Committee recommends to the Library Board that the Bylaws be approved as received. Dr. Hires seconded. The motion passed unanimously.

Ms. Reeder moved that the January 26, 2006 minutes be approved. Mr. Martin seconded. The motion passed unanimously.

Ms. Vickers made the motion that the order of business be changed to accommodate Kevin Brickey, Economist, Management and Budget Department. Mr. Argus seconded. The motion passed unanimously.

Dr. Scheuerele made the motion to change the order of business to allow a presentation from the public. Ms. Vickers seconded. Motion passed unanimously.

Mr. Argus made the motion to direct staff to prepare a presentation at the New Tampa Regional Library. Dr. Scheuerle seconded. The motion passed unanimously.

Dr. Hires made the motion that all reference to days be changed from calendar days to business days. Dr. Scheuerle seconded. The motion passed unanimously.

Mr. Argus made the motion that Ms. Davidson make the changes discussed and that revised copies be sent to the Library Board for their review prior to their March meeting. Ms. Vickers seconded. The motion passed unanimously.

Mr. Harkins made the motion to amend the agenda and to recess the meeting for a fifteen minute tour of Center Place. Mr. Marting seconded. The motion passed unanimously.

M. Schofner made the motion to approve the Unfunded Needs List. Mr. Harkins seconded. The motion passed unanimously.

Policy and Bylaws Committee Vice-Chair, Alma Hires stated that the Committee has several recommendations for the Library Board. The Committee recommends that the Library Board approve the request to serve alcoholic beverages at the Westgate Regional Library's annual "Art, Wine, and Music". Dr. Scheuerle made the motion to approve the request. Ms. Schofner seconded. The motion passed unanimously.

Mr. Argus made the motion to continue the review of the Bylaws at the February meeting Mr. Martin seconded. The motion passed unanimously.

Mrs. Reeder made the motion to approve the Time Management Software Policy. Ms. Schofner seconded. The motion passed unanimously.