2004

December 2004

Approval of the Library Board Minutes of October 28, 2004. Dr. Fisher moved that the minutes be approved as corrected. Mrs. Swisshelm seconded. The minutes were approved.

Mrs. Swisshelm made the motion that the Library Board send a letter to the chairman of the Riverview Friends to give a follow-up on their request for regarding parking. Ms. Cameron seconded. Mr. Johnson suggested that the Real Estate report be atttached. The motion passed unanimously.

Ms. Swissholm made the motion to accept the proposal regarding addional land for Upper Tampa Bay Library. Dr. Scheuerle seconded. The motion passed unanimously following discussion.

Ms. Swisshelm made the motion the resolution for Jan Platt be presented at the January Library Board meeting. Mr. Johnson seconded. the motion passed unanimously.

Ms. Swisshelm made the motion to support Mr. Sharringhausen's proposal regarding the Upper Tampa Bay Library Foundation's Community Budget Request (CBR). Mr. Corwin seconded. Following discussion, Ms. Swisshelm amended her motion to recommend that the BOCC support the Upper Tampa Bay Library Foundation's efforts to work with their elected delegates to submit a Community Budget Request for $1.8 million in the FY05 legislative session and that the BOCC also support the application through the State Comstruction Grant Program of $500,000 for the West Gate Regional Library project. Ms. Cameron seconded. The amended motion passed unanimously.

Approval of the Library Board Minutes of September 23, 2004. Ms. Swisshelm moved that the minutes be approved as corrected. Ms. Cameron seconded. The minutes were approved.

The Policy & Bylaws Committee made the rocommendation to the Board that the community room at the Bloomingdale Public Library be named the McLean Family Community Room. The recommendation passed unanimously.

Dr. Fisher made the motion that the Board share with the Friends of the Library acknowledgement for placing a portrait of Jan K. Platt at the Jan Platt Regional Public Library. Dr. Hires seconded. Discussion followed. Dr. Fisher withrew her motion. Mr. Harkins made the motion that a letter be written to Commissioner Platt stating their appreciation of her years of service to the Library. Dr. Hires seconded. Dr. Scheuerle asked that the motion be amended to include that the framing of the letter would be paid with private funds. The motion passed unanimously.

Ms. Swisshelm made the motion that staff review the number of computers allocated to the various libraries. Dr. Scheuerle seconded. Motion passed unanimously.

Mr. Johnson moved that the minutes of the August 26, 2004 meeting be approved as corrected. Dr. Scheuerle seconded. The minutes were approved.

The Planning Committee recommended: That a letter be sent to Pat Bean strongly urging a meeting with the architects and all interested parties, including but not limited to the Town n' Country Alliance, Working Committee for the Town n' Country Plan, Hillsborough Avenue overlay businesses, adjacent businesses, Parks Department, Town n' Country Optimist Club, Town n' Country Chamber of Commerce, Aging Services, Head Start and last but not least, The Friends of the West Gate Library, in order to share information and receive community input. The Committee feels very strongly that this should be done before construction begins. The motion passed unanimously.

The Planning Committee recommended to the Board that the South Brandon Library be named the Bloomingdale Regional Public Library. Motion passed unanimously.

The Planning Committee recommended to the Board that the Upper Tampa Bay Library be named the Upper Tampa Bay Regional Public Library. Motion passed unanimously.

Ms. Cameron made the motion that the Code of Conduct policy be accepted as amended with the corrections and changes noted. Ms. Swisshelm seconded. The motion passed unanimously.

Mr. Harkins made the motion that the Library Board pass a unanimous resolution thanking Jan Platt for her many years of supporting the Hillsborough Library System. Ms. Reeder seconded. Discussion followed. Ms. Davidson will research the Library Board's authority regarding the issuance of a resolution. Mr. Harkins withdrew the motion pending Ms. Davidson's report.

Dr. Fisher moved that the minutes of the July 22, 2004 meeting be approved as corrected. Mr. Johnson seconded. The minutes were approved.

Dr. Scheuerle made the motion that the Board reconsider the naming of the Robert W. Saunders, Sr. Public Library meeting room in honor of Dr. Walter L. Smith. Mrs. Reeder seconded. Discussion followed. Dr. Scheuerle restated the motion, that the Library Board reconsider the naming of the meeting room for Dr. Smith. The motion was defeated 7-2.

Dr. Hires made the motion that the Bylaws be adopted as written. Mr. Corwin seconded. The motion passed unanimously.

A quorum was not present. No motions were made.

Approval of the Library Board Minutes of May 27, 2004. Ms. Swisshelm moved that the minutes be approved as corrected. Ms. Cameron seconded. The minutes were approved.

Dr. Scheuerle made the motion to refer the issue of re-evaluating library branch designations to the Bylaws Committee. Mr. Martin seconded. The motion passes unanimously.

The Policy & Bylaws committee recommended to the Library Board that the West Tampa Reading Room be named for Dora Reeder, the Community Room for Tony Garcia, and the Tutorial Room for Dorothy Harmon. Each of these rooms was assigned based on the work that each person had previously done in the area. Mr. Johnson made the motion that the Board name the Reading Room for Dora Reeder. Ms. Fisher seconded. Dr. Scheuerle amended the motion to Dora L. Reeder. The motion passed unanimously.

Dr. Hires made the motion that the Library Board name the West Tampa Community Room after Tony Garcia. Mr. Martin seconded. The motion passed unanimously.

Dr. Hires made the motion that the Library Board name the West Tampa Tutorial Room after Dorothy Harmon. Mr. Johnson seconded. The motion passed unanimously.

Dr. Hires stated that the Policy and Bylaws Committee also recommends that the Library Board direct the staff to honor these individuals with a plaque and that the plaques should be uniform and consistent in appearance. Mr. Martin so moved. Mr. Johnson seconded. The motion passed unanimously.

The Committee also recommends that staff develop a procedure for these plaques that outlines the wording, size, etc. Dr. Hires so moved. Ms. Swisshelm seconded. The motion passed unanimously.

The Committee recommends that the Library Board approve the naming of the Community Room at the Robert W. Saunders, Sr. Public Library for Dr. Walter L. Smith, past president of Florida A&M University. Mr. Martin seconded. The motion passed unanimously.

Mrs. Swissehlm moved that the April 22, 2004 minutes be approved. Mr. Harkins seconded. The minutes were approved.

Mr. Harkins moved that the minutes of the March 25, 2004 meeting be approved. Ms. Fisher seconded. The minutes were approved.

Mrs. Swisshelm moved that the minutes of the February 26, 2004 meeting be approved. Mr. Harkins seconded. The minutes were approved.

Mrs. Swisshelm made the motion that a letter be sent to Mr. Eric Johnson, Management and Budget, asking if a budget Proforma for the Library Taxing District has been completed. Mr. Harkins seconded. The motion passed unanimously.

Ms. Vickers asked for a change in the agenda to allow a citizen who arrived late to speak. Mr. Harkins made the motion. Mr. Martin seconded. The motion passed unanimously.

Mrs. Swisshelm moved that the minutes from the January 22, 2004 meeting be approved. Mr. Harkins seconded. The minutes were approved.

The Budget Committee is recommending that since there was no budget presented with the Master Plan, that the Management & Budget Department in their review of the Master Plan supply the Library Board a financial analysis that will offer different types of options; such as source of revenue and implementation phases. The Committee is requesting that the review be completed during the FY05 budget cycle. Mr. Harkins seconded. The motion passed unanimously.

Dr. Scheuerle made the motion that a letter be sent to Mayor Iorio indicating that we have a Liaison and would like to have the Library represented at future meetings. Mr. Harkins seconded. Motion passed unanimously.

Mr. Harkins made the motion that the community room at the College Hill Library be named in honor of Matthew Gregory. Mrs. Reeder seconded. Motion passed unanimously.

Approval of the Library Board Minutes. Ms. Swisshelm moved that the December 4, 2003 minutes be approved. Mr. Johnson seconded. The minutes were approved.

Ms. Cameron made the motion that the Library Board pursue the purchase of additional property to the West of the North Tampa Library and to expand the present building. Ms. Vickers seconded. The motion passed unanimously.

The Planning Committee requested that the Library Board accept their recommendation of the prioritized unfunded list. Mr. Harkins moved that it be accepted. Dr. Scheuerle seconded. Motion passed unanimously.

Ms. Vickers asked for a change in the agenda to accommodate a speaker. Mr. Johnson made the motion to change the agenda. Ms. Cameron seconded. Motion passed unanimously.

Mr. Harkins made the motion that a letter be sent to Jan Stein requesting improved communication and the status of projects for new construction and that the Library Board be included in the distribution list and notice of meetings. Ms. Cameron seconded. Motion passed unanimously.