2003

December 2003

Approval of the October 24, 2003 Library Board Minutes. moved that the minutes be approved. seconded. The minutes were approved.

Ms. Vickers asked for a change in the order of the agenda. Ms. Swisshelm made the motion, Dr. Fisher seconded. The motion passed unanimously.

Mr. Harkins made the motion to approve Kid City's request to serve alcohol. Ms. Swisshelm seconded. The motion passed unanimously.

Dr. Scheuerle made the motion that in order to study the feasibility of the proposed cultural center that the Library Board hire a consultant in order to meet with the appropriate people in Hillsborough County and also to do the same type of structural study that was done at West Gate and other libraries. Mr. Martin seconded. The motion passed unanimously.

Ms. Cameron made the motion to approve the request subject to staff and the Friends of the West Gate Regional Library signing a written agreement. Mr. Corwin seconded. The motion passed unanimously.

No meeting in November.

Mrs. Cameron moved that the September 25, 2003 minutes be approved. Ms. Swisshelm seconded. Corrections to the minutes were noted. The minutes were approved.

Ms. Cameron made the motion that the Turkey Creek project be placed on the unfunded, but not prioritized list, contingent on agreement with the Board of Public Instruction for parking and deed. Ms. Swisshelm asked for clarification of the motion. Ms. Cameron restated the motion. That this project be placed on the unfunded list contingent on agreement with the Board of Public Instruction for parking agreement and the property being deeded to Hillsborough County. Dr. Scheuerle seconded. Motion passed unanimously.

Dr. Scheuerle made a motion thanking Fred Hearns for his work on behalf of the Ybor City Public Library. Mrs. Reeder seconded.

Chair, Laura Vickers, asked Vice Chair, Dora Reeder, to preside over the meeting.

Ms. Vickers moved that County Staff begin work on the design phase of the West Gate Library, in compliance with the Town n' Country Community Plan and seek input from and share information with the Plan's Working Committee and other interested community organizations and County Departments at every step of the process. Ms. Swisshelm seconded. The motion passed unanimously.

Ms. Vickers resumed as Chair.

Mrs. Swisshelm moved that the minutes of the August 28, 2003 Library Board be approved. Mr. Harkins seconded. The minutes were approved.

Chair Laura Vickers asked for a change in the order of business. Mr. Harkins made a motion to change the order of business. Mr. Corwin seconded. The motion passed unanimously.

The Board would like to have in writing any contributions that Mr. Saunders may have made to the Harlem Branch Library or to the Ybor Library. Dr. Scheuerle made the motion that Mr. Hearns submit this information to the Policy and Bylaws Committee and that the Library Board give authority to the Policy and Bylaws Committee to make the final recommendation from the Library Board to the Board of County Commissioners. Assistant County Attorney, Linda Davidson stated that the Board could not delegate that authority to the Committee. Dr. Hires made the motion that the Library Board accept the renaming of the Ybor Branch Library to Robert Saunders Public Library contingent upon receiving the requested information from Mr. Hearns to the Policy and Bylaws Committee. Mr. Harkins seconded. The motion passed unanimously.

Ms. Cameron made the motion that a letter be drafted for signature by the Board Chairman addressed to Eric Johnson requesting information on using the $801,000 CIT funds for other purposes. Dr. Fisher seconded. Motion passed unanimously.

Mr. Corwin moved that the minutes of the July 24, 2003 meeting be approved with corrections. Dr. Hires seconded. The minutes were approved.

Mrs. Cameron made a motion to approve the Master Plan document with the addition of an appendix of the Library Site Selection Procedures. Mrs. Swisshelm seconded. The motion passed unanimously.

Mrs. Reeder moved that the minutes of the June 26, 2003 meeting be accepted. Mrs. Vickers seconded. The minutes were approved.

Dr. Fisher made the motion to adopt the Committee's recommendation that the Library Board accept the .6 square foot per capita and continue with the current three volumes per capita. Mrs. Reeder seconded. Motion passed unanimously. Mrs. Cameron made a motion to change the order of business to hear a public comment that was received late by the chair. Mr. Corwin seconded.

Mrs. Swisshelm moved that the May 22, 2003 Library Board minutes be accepted. Mrs. Reeder seconded. The minutes were unanimously approved as amended.

The Planning Committee made the motion to expand the study and to hold at least one public meeting, in each of the eight planning zones, asking for community input to the draft master plan before the final plan is voted on by the BOCC. Motion passed unanimously.

Mr. Corwin moved that the April 24, 2003 minutes be accepted. Dr. Fisher seconded. Motion passed unanimously.

Ms. Swisshelm moved that the minutes be accepted. Mr. Harkins seconded. Motion passed unanimously.

Ms. Reeder made the motion to authorizing the chairman to write a thank you letter for the opportunity to participate and for Mr. Kleman's consideration and support of the budget. Dr. Fisher seconded. Motion passed unanimously.

The Committee recommends that the Long Range Plan be adopted. Dr. Scheuerle called for a vote. The recommendation passed unanimously.

Dr. Fisher moved that the three month time period be waived for this request because of the factors which have been outlined. 1) It is the second time the event has been held. 2) It is sponsored by the Friends of the Library. 3) The library will be closed at that time of the event. 4) Insurance has been purchased. 5) There are no other requests from any other groups at this time. 6) The Library Director has approved the request. Ms. Reeder seconded. The motion passed unanimously.

Dr. Scheuerle asked for a motion that a letter be prepared for his signature to the Friends President stating that the Library Board has approved their request, but considered this a one time exception and a copy of the policy and an application form will be attached. Mr. Harkins made the motion as stated. Ms. Reeder seconded. The motion passed unanimously.

Ms. Swisshelm made the motion that an information letter be sent to all the Friends groups with a copy of the policy and the application. Ms. Vickers seconded. Mr. Harkens asked that the cover letter clearly state the time requirement of 90 days. The motion passed unanimously.

Ms. Swisshelm made the motion to change the June 26 Library Board meeting to June 19. Dr. Hires seconded. The motion was unanimously approved.

The draft FY04-05 Decision Units were reviewed. Items one through seven are continuation, eight through eleven are mandatory (opening of West Tampa expansion, Lutz expansion, Upper Tampa Bay, and South Brandon) and twelve through seventeen are desired decision units as ranked by the Budget Committee. The Budget Committee recommended approval of these items. Dr. Scheuerle asked that Budget and Management Director, Eric Johnson be asked to discuss indirect costs with the entire board. The recommendation passed unanimously.

Manager's salary report – Ms. Swisshelm read the recommendation "Due to the requirement of a Master's Degree in Library Science (MLS) is required for exempt public library managers and the analysis of other library managers in the state, we recommend a pay grade more in line with the existing Hillsborough County pay grade D for other county managers. This recommendation would suggest an upgrade of our masters degreed managers to pay grade D or the creation of a Special Class with a salary range similar to the pay grade D." This recommendation should go forward to the Assistant County Administrator for Human Services, as an addition to our fiscal year 04-05 budget request for her review and action. The recommendation was approved unanimously.

The committee recommends the increase in square footage for Upper Tampa Bay and South Brandon libraries from 10,000 sq. ft. to 15,000 sq. ft. The recommendation passed unanimously.

The Committee recommends acceptance of the FY 04-05 Unmet Needs Priority List. This list contains all of the unmet needs and maintenance items for existing buildings as follows 1) air conditioning components; 2) parking lots; 3) additional 5,000 sq. ft. each for South Brandon and Upper Tampa Bay libraries; 4) irrigation/landscaping; 6) carpet replacement; 7) retro-fit lighting; 8) master plan; 9 -14) future branches. The recommendation was passed unanimously.

The Policy and Bylaws Committee recommended that the Bylaws be approved. The recommendation passed unanimously.

Dr. Scheuerle asked for a motion to accept the Protocols with two amendments. Ms. Reeder moved and Ms. Cameron seconded. Discussion followed.

Ms. Fisher asked, "What happens if a person comes in after the public comment and wants to address the Library Board?" Dr. Scheuerle stated that they would not be able to address the Board. Mr. Harkins suggested that a time be set at the end of the agenda for comments/discussion from the public. Mrs. O'Rourke stated that the Library Board had followed that procedure several years ago but was discontinued. Prior commitments did not allow some Board members to stay.

Mr. Stines stated that new issues could be assigned to the appropriate committee for discussion. Another way would be to direct the Library Director to address the issue with the individual. Ms. Swisshelm asked whether the public would be allowed to speak to a subject that was not on the agenda. Dr. Scheuerle stated that anyone who wished to speak regarding an agenda item should speak first. Dr. Scheuerle restated the motion. Approve the procedures with a friendly amendment; approve the procedures without the Speaker's Request card. The Request Card be sent to the Policy and Bylaws Committee for revisions and that the Committee will create a policy regarding the Public's right to add an item to the agenda of Committee meetings and Library Board meetings.

Ms. Swisshelm asked that the Speaker Request card be accepted at this time. Dr. Scheuerle stated that this was part of the original motion with one exception, adding Mr. Harkins recommendation to add the speaker's organization/affiliation. Ms. Swisshelm agreed and suggested that the card be put into use before recommending any revisions by the Policies and Bylaws Committee. The motion was approved.