James Johnson, Jr., Chair
 
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough Public Library Board

MINUTES FROM THE JULY 27, 2006 PUBLIC LIBRARY BOARD MEETING
PORT TAMPA CITY PUBLIC LIBRARY, 4-6PM

Board Members Present:

Jim Johnson, Chair
James Martin, Sandra Cameron,
William Scheuerle, Bob Argus,
Laura Vickers. Kay O'Rourke,
Dora Reeder, James Harkins,
Alma Hires, Margaret Fisher,
Dora Reeder were excused.
Michelle Schofner was absent.

Staff Present:

Joe Stines, Director of Library Services;
Marcee Challener, Manager, Materials & Circulation Services;
Linda Gillon, Manager, Programming;
David Wullschleger, Manager, Operations;
Jackie Zebos, Manager, Administrative and Reference Services;
Lisa Wagner, Administrative Services Coordinator;
Barbara Marquette, Administrative Specialist;
Alicia Gonzalez, Assistant County Attorney

CALL TO ORDER:

Mr. Johnson called the meeting to order at 4:10 p.m. A quorum was not present.


APPROVAL OF THE LIBRARY BOARD June 22, 2006 MINUTES

Approval of the Library Board Minutes of June 22, 2006 were held for the August meeting. Corrections to the minutes were noted.

Comments from the Public:

Jan Simpson, Friends of the Port Tampa City Public Library. Ms. Simpson petitioned the Library Board to name the meeting room in honor of Mr. James Yeats who built the bank building that now houses the Port Tampa City Public Library.

Lillian Toffaletti, Civic Association of Port Tampa City. Ms. Toffaletti, a lifelong citizen of Port Tampa City, told the Library Board about her recollections of Mr. Yeats and the roll he played in Port Tampa City.

State Representative Faye Culp stopped by to lend her support for the naming of the meeting room at the Port Tampa City Library for Mr. John Yeats.

Committee Reports:

Budget Committee: Chair, William Scheuerle stated that the Committee reviewed the R3M report and the monthly budget report. There will be no Budget Committee meeting in August.

Planning Committee: Chair, James Martin stated that the Committee reviewed the funded projects list. Mr. Stines stated that he met with Real Estate and architects Fleischman Garcia who have been hired to work on the North Tampa project. Drawings were shown to the committee. Originally Real Estate staff stated that the property would support a twenty thousand square foot building so that is what was funded. Now the drawings show a twenty-four thousand square foot building is possible. Mr. Stines recommended that the additional four thousand square feet be included in the current plan. Funding would be requested during the FY08 Budget process. It was the consensus of the Planning Committee to recommend to the Library Board to build a twenty-four thousand square foot building at North Tampa.

Mr. Wullschleger stated that the West Gate Regional Library construction bid was out and is due mid-September. The bid (for the entire complex) is written so that items affecting the construction cost may be added or deducted as necessary such as, wheel stops in the parking lot, exterior strike lighting, irrigation, brick facade, as well as working around the existing library building or leveling the existing library. Real Estate continues to look for suitable properties for relocation during construction. Mr. Johnson asked whether Head Start and Aging Services would also be required to relocate during construction. Mr. Stines stated that no one has discussed that. He and Mr. Wullschleger will discuss it with Real Estate.

A letter from the Library Board was sent to the County Administrator and the Board of County Commissioners expressing the Library Board's concerns regarding relocation during construction.

Mr. Wullschleger stated that Library staff had meet with the School District Facilities Officer recently to discuss the relocation of the Turkey Creek building. The building is very close to Turkey Creek Middle School and the issue is how to create a separation between the school and the building for security reasons. One proposal is to move the building across Turkey Creek Road near to the park. The Real Estate Department has estimated the cost at $100,000. Discussions are ongoing.

The SouthShore Regional Library project is on schedule and the dedication is November 9 at 10:00 a.m.

The Riverview parking lot should be ready in time for early voting.

Mr. Wullschleger reported that Centex Homes wants to dedicate land for a library in their new Triple Creek development which is in the South Rural planning area. There would be a time restriction place on the property so that the land would revert to the developer after a period of time. Mr. Wullschleger will ask the builder to attend a Planning Committee meeting.

Policy and Bylaws Committee: No meeting was held this month.

Nominating Committee: Election of Officers will be held over to August.

Unfinished Business:

Mr. Stines discussed the letter that had been sent to the Pasco County Library Board chair stating the Library Board's position regarding reciprocal borrowing.

Dr. Scheuerle asked for the status of the letter requesting that vocational school students be considered to build the Upper Tampa Bay sign. Mr. Stines believes that a contract has been awarded. Ms. George stated that Architectural Services has negotiated a thirty-five thousand dollar contract. Dr. Scheuerle made the motion that the previous motion be put into abeyance. Ms. Vickers seconded. Motion passed unanimously.

New Business:

Dr. Scheuerle stated that he was pleased to have received an automated overdue notice. He was also very pleased with the self-checkout process at Upper Tampa Bay. At a gathering a person asked Dr. Scheuerle whether there was a dress code for staff. This person was referring to the staff at Austin Davis and Jimmie B. Keel. Dr. Scheuerle asked this person to send him their concerns in writing. Ms. Gillon will look into the situation.

Director's Report:

Mr. Stines stated that the audit of the Public Art Program will include the Library; the biggest issue will be encouraging the Friends to enter into an agreement for the art the Friends purchased and that is housed in libraries.

Mr. Stines reported on the Library Cooperative meeting stating that Ms. Satterwhite, Director of the Temple Terrace Library, has retired but will be returning in August to start a new career with Temple Terrace as the Library Director.

Mr. Stines stated that the Dolly Parton Partnership has received a $57,000 donation from the Children's Board as part of the match, $10,000 from United Way, $6,000 and $3,000 from two other sources. He hopes to have the first mailing before the end of 2006.

The Cooperative's Long Range Plan accomplishments are being finalized and will be used to prepare for the next years plan.

The Cooperative Interlocal Agreement expires on September 30. The new three year agreement is being reviewed by the County Attorney's Office.

The Children's Board has awarded $65 thousand to the Imagination Library. Along with the $10 thousand from the United Way the $75 thousand donation match has been meet. Mr. Stines hopes to have a kick off in early October. Fund raising efforts for future years is ongoing.

The Ada T. Payne Friends of the Library are sponsoring a jazz program at the Saunders Library on Friday, August 4, 2006.

A handout describing WebSense was distributed to the Board members. Mr. Stines stated that the program is working well but it is the placement of the computers that is of concern. Staff is working on a plan on computer placement in libraries.

Mr. Stines stated that he would be on vacation during the month of October and that Ms. Zebos would be in charge during that time.

The meeting was adjourned at 5:45 p.m.

Meeting Dates:

Budget - No meeting will be held in August.
Planning - Tuesday, August 22, 2006 - 2:00 p.m. at the John F. Germany Public Library
Policy & Bylaws - Thursday, August 24, 2006 - 2:30 p.m. at the John F. Germany Public Library
Library Board - Thursday, August 24, 2006 - 4:00 p.m. at the John F. Germany Public Library


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