James Johnson, Jr., Chair
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
Phone: (813) 273-3660
Fax: (813) 273-3707
Tampa-Hillsborough Public Library Board
MINUTES FROM THE JUNE 23, 2005 PUBLIC LIBRARY BOARD MEETING
JOHN F. GERMANY PUBLIC LIBRARY, 4-6PM
- CALL TO ORDER:
Ms. Vickers called the meeting to order at 4:05 p.m. A quorum was present.
- ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:
Library Board Members Present:
Laura Vickers, Helen Swisshelm,
Ted Corwin, Kay O'Rourke
James Martin, Jim Johnson
Library Board Excused:
Library Staff Present:
Joe Stines, Director of Library Services;
Linda Gillon, Manager, Programming;
David Wullschleger, Manager, Operations;
Jackie Zebos, Manager, Administrative & Reference Services;
Suzy George, Chief Librarian;
Gina DuBois, Coordinator, Administrative Services & Grants;
Aracelis Putnam, Administrative Assistant;
Barbara Marquette, Senior Executive Secretary.
Members of the Public:
Jane Cropsey, Friends of the North Tampa Library,
- APPROVAL OF THE LIBRARY BOARD May 26, 2005
Mr. Martin made moved that the May 26, 2005 minutes be approved. Ms. O'Rourke seconded. The motion passed unanimously.
- CHAIRMAN'S REPORT
- PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:
Ms. Jane Cropsy, Friends of the North Tampa Library, thanked the Board for their support of the North Tampa Library.
- BUDGET COMMITTEE:
Chair Helen Swisshelm stated that all of Library Services' budget decision units and efficiencies were accepted by the County Administrator. Ms. Swisshelm asked Mr. Stines to explain the budget line items 6100, 6400, and 6499 under Character 60 Capital Outlay. Mr. Stines stated that funds are posted in the "Actual" column after they are encumbered. These expenses were not budgeted so funds will be transferred from other line items by a Budget Amendment.
- PLANNING COMMITTEE:
Co-Chairs, Sandra Cameron and Kay O'Rourke. Ms. O'Rourke stated that the Committee discussed the proposed location of the Seffner-Mango Library. The Hillsborough County Water Department has a 25 acre parcel of surplus land available. Ms. O'Rourke asked Mr. Stines to comment. Mr. Stines stated that staff reviewed the Library Board's and the Committee's minutes for the past 18 months to determine a timeline of the discussions. In early 2003 Mike Kelly, Director of Real Estate, discussed this County-owned property with the Library Board following a request to locate a suitable site for a permanent Seffner-Mango Library. Mr. Stines visited the site and continued to work with Mr. Kelly. During that time, Bernardo Garcia, Assistant County Administrator who supervises the Public Works Department, wanted to create a transportation center of this site and discussed the possibility of co-existing with the Library. The Public Works Department held a public siting meeting, but the citizens did not want a transportation center in the area. However, they were very enthusiastic about haveing the Library there. There willhave to be another public siting meeting advertised for this Library. The citizens have requested that the remaining property be made into a park so there could be a joint siting meeting. None of this will take place until the Board of County Commissioners approves the funding for the project including money to purchase land.
Ms. Cameron stated that the Library Board had discussed the site, but that she did not realize it was so far east. She was concerned that it is even further east than where Seffner-Mango started, which is East Gate and East Lake. She stated "We have moved out of the area that we were previously servicing." Mr. Stines explained that we are no longer trying to serve the same population. The Interlocal Agreement with Temple Terrace assures that those citizens have access to the Temple Terrace Public Library. Also, the College Hill Public Library is available to east Tampa. The porposed Seffner-Mango site is in the middle of the current service area.
Ms. Swisshelm stated that at the Planning Committee members were not questioning the site; but they wanted to review the process. In review, Mr. Stines listed the reasons for recommending the site.
- County owned land
- Fair priced based on appraisals
- Minimum of five acres
- Approval from Architectural Services
- Convenient to schools
- Easily accessible
- Public support
Ms. Swisshelm made the motion that the Library Board remains strongly interested in the site as presented by our Library Director at the Library Board meeting of June 23, 2005. Mr. Martin seconded. Discussion followed. The motion passed unanimously.
Ms. Swisshelm stated that she is of the opinion that the Library Board should be involved in any discussion of property for a new library. Mr. Stines noted that he had requested permission of the Library Board to have Mr. Kelly start holding County owned land for future libraries. It was the consensus of the Library Board that this practice should continue.
Ms. O'Rourke stated that the Committee discussed the FishHawk property and asked Mr. Wullschleger to comment. Mr. Wullschleger stated that FishHawk is strongly committed to giving land to the Library, but the details of the property are still sketchy. Ms. O'Rourke stated that the Planning Committee has scheduled a tour of the proposed site on July 19. anyone interested is asked to meet at the John F. Germany Library at 1:00 p.m. The Library Boared and Library staff will also visit the Seffner-Mango site to gain a better understanding of the location and the surrounding area. Mr. Wullschleger asked that the members call Barbara Marquette so arrangements can be finalized.
Ms. Cameron asked whether there was a construction deadline stipulation on the FishHawk property. Mr. Stines stated that he would ask Mr. Kelly and Ms. Bose to accompany the Libray Board on the site visit and that he would consult Mr. Kelly regarding any stipulations to the donation of the land.
- POLICIES & BYLAWS COMMITTEE:
Vice-Chair, James Martin stated that the Committee had begun discussion of the Parental Consent Policy. He asked Mr. Stines to comment. Mr. Stines suggested that staff wold use the same process for this assignment as with the materials selection assignment.
The Library Board will be required to vote on this policy at their July 28 meeting in order to meet the Board of County Commissioners due date. The next meeting is scheduled for July 14 at 10:00 a.m. at the John F. Germany Public Library. Assistant County Attorney Linda Davidson will give the results of her legal research at that meeting and at the final Committee meeting on July 28. Mr. Stines will stay in contact with Plant City and Temple Terrace Libraries about this issue because they use the same circulation system as Tampa-Hillsborough Library System.
- INTERNET USE SUBCOMMITTEE:
- SCHEDULING ADHOC COMMITTEE:
- PUBLIC ART:
- NOMINATING COMMITTEE:
- Chair Helen Swisshelm stated that the Committee met on June 9 in the Martin Luther King room of the John F. Germany Library. All the members of the Committee were present and they Appointed Ms. Swisshelm chairman. The following slate of officers was presented to the Library Board:
Chairman - James B. Johnson, Jr. Ms. Swisshelm asked for nominations from the floor for Chairman. There were no nominations.
Vice-Chairman - James Martin, Jr. Ms. Swisshelm asked for nominatins from the floor for Vice-Chairman. There were no nominations.
Secretary - William Scheuerle Ms. Swisshelm asked for nominatins from the floor for Secretary. There were no nominations.
This slate of officers will be presented at the July 28 Library Board meeting, where nominations from the floor will be accepted before the vote is taken. M. Vickers will end the meeting and turn the gavel over to the new Chairman, who will announce Committee appointments.
- UNFINISHED BUSINESS:
Ms. Swisshelm asked for an update on the Dolly Parton Foundation assignment. Mr. Stines stated that he would report on this in his Director's Report.
- NEW BUSINESS:
A report on library services for the hearing impaired was presented by Principal Librarian Ann Bush, Jan Platt Regional Library/Talking Books.
- DIRECTOR'S REPORT:
There was no written report.
Mr. Stines stated that Library Services has a report due on July 20 to the Board of County Commissioners from a motion to investigate the possibility of working with the Dolly Parton Foundation book club. The State of Tennessee has a matching grant program for any community within that state that participates in this program with the foundation. Most of the communities are smaller than ours. The service area can be based on a city, county or state instead of geographic boundaries. This ensures that disadvantaged children of all households are included. Bases on keeping all children from birth to five years in the program for five years, the cost estimate for Hillsborough County is approximately $3 million per year. Library staff attended workshops on fundraising and fund coordination for the program. United Way is one of the major organizaitons that receives and administers the funds earmarked for this project. We have appointments with our local United Way to discuss that possiblity. Communities that have been in the program for the past two years have reported benefit to their citizens. a copy of the Staff Report will be sent to the Library Board members.
Mr. Stines stated that an anonymous letter was sent to the Board of County Commissioners from a concerned citizen. This prompted Commissioner Storms to make a motion to have the Internal Auditor to look into the Library's book purchasing. Copies of the Library's response and the 1984 BOCC agenda item were distributed to the Library Board. The Library buys books through direct pay. This puts the responsibility for ordering and paying for the books on the Library and helps staff keep track of discounts and the quality of the service received. If the Library had to use a book contract instead, then the Purchasing Department and Library Services would need more staff.
Mr. Stines reported on the book display at the West Gate Regional Library. He stated that staff will continue to help folks individually to the best of our ability, no matter what their needs are. The issue has become more sensitive. There have been several public records requests and photographs that were taken of the exhibit have reached all of the Board of County Commissioners. No one has suggested that books be pulled off the shelves or that meeing room use be restricted.
Budget - Tuesday, July 26, 2005 - 1:00 p.m. at the John F. Germany Public Library
Planning - Tuesday, July 26, 2005 - 2:00 p.m. at the John F. Germany Public Library and Thursday, May 26, 2005 - 2:00 p.m. Tour of the proposed Fishhawk public library site. A van will be available for the Library board members at the Bloomingdale Regional Library for transportation to the site.
Policy & Bylaws - Thursday, July 14, 2005, John F. Germany Public Library – 10:00 a.m. and Thursday, July 28, 2005 - 2:00 p.m. at the Ruskin Library.
Library Board - Thursday, July 28, 2005 - 4:00 p.m. at the Ruskin Library
The meeting was adjourned at 5:45 p.m.
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