James Johnson, Jr., Chair
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
Phone: (813) 273-3660
Fax: (813) 273-3707
Tampa-Hillsborough Public Library Board
MINUTES FROM THE FEBRUARY 24, 2OO5 PUBLIC LIBRARY BOARD MEETING
JOHN F. GERMANY PUBLIC LIBRARY, 4-6PM
- CALL TO ORDER:
Dr. Alma Hires, Vice-Chair, called the meeting to order at 4:00 p.m. A quorum was present.
- ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:
Library Board Members Present:
Dora Reeder, Ted Corwin,
William Scheuerle, James Martin,
Sandra Cameron, Kay O'Rourke,
Helen Swisshelm, James Harkins,
and Alma Hires
Library Board Excused:
Jim Johnson and Margaret Fisher were absent
Library Staff Present:
Joe Stines, Director, Library Services
Linda Gillon, Manager, Programming
David Wullschleger, Manager, Operations
Jackie Zebos, Manager, Administrative & Reference Services
Suzy George, Chief Librarian
Aracelis Putnam, Administrative Assistant;
Michelle Crowe, Secretary;
DeBora Cromartie-Mincey, Assistant County Attorney
Dr. Hires called the meeting to order at 4:00 p.m. A quorum was present.
Mike Kelly, Director, Real Estate Department
Members of the Public:
Fred Hearns, President, Ada T. Payne Friends
Mary Ellen Elia, Hillsborough County School Board
- APPROVAL OF THE LIBRARY BOARD January 27, 2005 MINUTES
Dr. Scheuerle moved that the minutes of the January 27, 2005, Library Board meeting be approved as presented. Mr. Harkins seconded. The minutes were approved as corrected.
Mr. Harkins made the motion to adjust the order of business placing Mike Kelly, Director of Real Estate following the comments from the public. Dr. Scheuerle seconded. The motion passed unanimously.
- PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:
Fred Hearns, President, Ada T. Payne Friends - Mr. Hearns stated that the Friends are approaching their second year and will holding election of officers. He stated that the Friends are looking forward to a partnership with the Hillsborough County School Board. He asked the Board to consider expansion of the Robert W. Saunders Library and hopes that they have the support of the Library Board.
- Mary Ellen Elia, Hillsborough County School Board - Ms. Elia stated that she has been working with Mr. Hearns on creating a partnership between Booker T. Washington and the Saunders Library. She stated that the School Board is very supportive of partnerships and is very interested in supporting the kinds of activities that come as a result.
Ms. Elia said: “We have great interest in partnering with the Library System of Hillsborough County to provide resources similar to what we have at Egypt Lake. At Mr. Stines suggestion our office has put together some ideas for the Sulphur Springs area. We actually have a rendering of the possible connection that we could have with a library that the County would build adjacent to the media center that we currently have there. There certainly is a possibility of doing a partnership with the facility adjacent to us and a sharing of the resources that we have. The other item that Mr. Stines brought to my attention was Turkey Creek, the possibility of doing a library at the old Turkey Creek Schoolhouse adjacent to our Turkey Creek Middle School. We would be very interested in doing that. With the community efforts there to make that a viable resource for the community as a library also to 'hook in' some of the activities that we have with our middle school students on that site and their parents and the other community members who are very active in the Turkey Creek area.”
Dr. Scheuerle asked about the University area. Ms. Elia stated that was also a great opportunity. “We are currently involved in building an elementary school, Muller Elementary, and we also have a career center there, the Violet Whitney Career Center. In addition to that, we have already partnered with the Health Board and the County Commission to introduce a health center there and adjacent to that a social services center. This will be built under the umbrella of a partnership with the County and we would be very interested. In fact, we have had some earlier conversations with Victor Crist's staff members at that site. And they are interested also in pursuing that. At this point in time they don't have land available there. However, there is an adjacent property that I think he would be interested in working with the County and the School Board in developing.”
Dr. Scheuerle asked about land availability for parking at Sulphur Springs and Turkey Creek. Ms. Elia responded, “At Turkey Creek adjacent to the Turkey Creek Schoolhouse, there is parking at our Ag Center. Behind the old building is the bus loop at which there is additional parking. It is not where our staff parks but there is parking there. And there is also more restricted parking at the front part of the building, as well. I asked specifically if there was any concern, at the time this discussion came up with the community members who are interested in preserving that old building, and they indicated that they had done an analysis of parking and felt it should be sufficient.” Ms. Elia will review the site map and provide the Library Board an exact number of parking spaces available at their March meeting.
Dr. Scheuerle asked Ms. Elia to define support. Is it financial, encouragement or otherwise? Ms. Elia stated that for Turkey Creek, since the building is on School Board property, if any type of partnership was developed they would allow the Library System to come in and spend money making it into a library. She also said, “We will do a partnership with you to use our parking area, we would not go in and do a major renovation or use of any of our capital outlay funds. In a sense, our capital outlay funds really are designated to be used for student stations. With the growth that we have in our County, we could not justify the use of those funds to expand an older building for a library when in fact we already have a media center at the school. So as a partnership we would be willing to provide the structure, but any funds that would need to be expended would be at the library's expense.”
Mr. Harkins asked whether the property would become the Library System's property. Ms. Elia stated that it would probably remain School Board property and would be in a partnership with the Library System for a period of time.
Ms. Elia continued, “At Sulphur Springs we have additional land adjacent to our media center. It would be our land if you built the building. It would be your building on our land and we would do a partnership with you. But in terms of giving the land to the Library it probably would not happen that way. At Saunders we own approximately 40 feet off of the left of the building and the property line abuts the property line of the Saunders Library. So the idea would be that there would be some kind of connection between the two and that we would be able to share any kind of resources that we have or that are brought in.”
Mr. Stines stated that copies of the financial analysis for the Saunders project would be available at the next Planning Committee. He and Mr. Wullschleger have an appointment with Ms. Elia on March 4th to discuss Sulphur Springs and will be reporting to the Planning Committee.
Mike Kelly, Director, Real Estate Department - Mr. Kelly thanked the Board for the opportunity to move forward on the agenda. Mr. Kelly provided additional information regarding the Riverview Library. Jim Holland, Real Estate and Dan Myers, Architectural Services accompanied Mr. Kelly. Mr. Kelly stated that since the last Library Board meeting, the property boundaries have been surveyed and show that there is more property available than originally thought. The boundaries are Riverview Drive to the North and Moody Road to the West. There is a rectangular piece of land that the County owns. Morrison Avenue is a former street that has been vacated. After it was vacated it was divided between the family and the adjacent property owner. The goal is to maximize the number of parking spaces that can be produced on the site. The estimated cost for 18- 20 spaces would be $30,000 - $40, 000. The second project that Real Estate is working on at the Library Board's direction is acquisition of the land to the South. Negotiations are going well with the land owner. Mr. Kelly believes that they will be able to negotiate a contract soon. EPC has been asked to perform a Wetland Elimination survey on the property to define any possible design constraints. The Real Estate Department has not been successful in contacting the land owner to the East (the worm farm). Mr. Johnson volunteered to contact the owners but has not been able to do so.
Mr. Kelly stated that another consideration is the installation of a cross walk at Riverview Dr. to access the overflow parking at the funeral home. He recommended the Library Board request that the Public Works Department install sidewalks in the area. Mr. Harkins made a motion that the Library Board Chairman write a letter to Mr. Gordon requesting support of a crosswalk and sidewalks. Mrs. Swisshelm seconded. The motion passed unanimously.
Mr. Kelly asked that the Library Board allow him to contract the one property, and in the meantime, to continue the analysis with EPC. The Library Board would have final approval before any contracts would be presented to the BOCC. It was the consensus of the Board that Mr. Kelly should proceed.
Mr. Harkins made the motion that the agenda be changed to allow the Library Board to make a presentation to Jan Platt. Dr. Fisher seconded. The motion passed unanimously. Dr. Hires presented Ms. Platt with a resolution for her years of service and to support the Library System.
- BUDGET COMMITTEE: Chair, Bill Scheuerle stated that the Committee met on February 10th and February 24th. At the February 10th meeting Eric Johnson, Director, Management and Budget Department, gave information about Management and Budget. Kevin Brickey, Economist, Management and Budget Department, discussed the Proforma for FY05-FY10 (copies were distributed to the Board). Their projections show that within five years there will be a $7.1 million surplus in the Library Budget. Budget expenditures over those five years will be approximately $30 million. The Proforma does not incorporate any plans from the Library Master Plan. The last page of the Proforma listed the Funded Project List for the next five years. Mr. Stines stated that estimated costs have been factored into the Proforma. Staff will prepare a document using the Unfunded Project List that will show the effect on the surplus if those projects were funded. Mr. Stines also believes that Management and Budget are agreeable to funding some of the Unfunded Projects.
On April 21 at 9:00 a.m., Mr. Stines will present the FY05-06 Decision Units to the County Administrator for review. Dr. Scheuerle encouraged the Library Board members to attend.
Mr. Stines reviewed the Key Objectives and the Service Measures with the Library Board. Mr. Stines stated that he would like a consensus from the Library Board accepting the FY05-06 Decision Unit Rankings. It was the consensus of the Library Board to accept the Key Objectives and the Service Measures presented.
- NOMINATING COMMITTEE: None
- PLANNING COMMITTEE: Co-Chair, Sandra Cameron stated that the Committee met on Tuesday, February 22nd and discussed the Unfunded Project List. Israel Grajales, Architectural Services, was asked to explain number three, a new roof is needed at the New Tampa Regional Library. Mr. Grajales stated that he had Facilities Maintenance inspect the roof and they found that it had been patched, which has voided the warranty. More inspections will be conducted to determine if a new roof is necessary. Number four is the recaulking of the John F. Germany Library.
Mr. Stines stated that the Planning Committee kept Seffner-Mango as number one. Sulphur Springs as number two, number five the University Area. For number six, they selected an undetermined location or Turkey Creek. Saunders is number seven and number eight is the Fishhawk Library.
Dr. Hires read the draft letter that will be sent to David Sollenberger, City Manager, City of Plant City, requesting that he attend the March Planning Committee meeting to address the future annexation plans of Plant City. Ms. Swisshelm requested that Mr. Sollenberger address the Library Board at the April meeting. Mr. Harkins made the motion that changes be made to the letter inviting Mr. Sollenberger to the April 28th Library Board meeting . Mr. Corwin seconded. The motion passed unanimously.
Mr. Martin made the motion that the Unfunded Capital Improvement Projects be accepted as presented today. Mr. Harkins seconded. Motion passed unanimously.
- POLICIES & BYLAWS COMMITTEE: Chair, Alma Hires stated that a copy of the Meeting Room Naming Policy was included in the Board's packet. Dr. Hires stated that on page three of four the committee made the following changes to the policy: Section H - number three was changed to number one; number one became number three and number two stayed as it was. Mr. Harkins made the motion to accept the Meeting Room Naming Policy. The motion was seconded. Discussion followed. Dr. Scheuerle made the following corrections: 2B. A Library Meeting Room located in a building owned by a partner organization (e.g. Egypt Lake Elementary School) may be re-named, but the recommended name change must be presented to and approved by the governing body of the partner organization (e.g. the School Board of Hillsborough County), prior submission to initial submission to the Library Board for its review and consideration. The first instance of the word submission was removed.
2C. The review and recommendation process undertaken by the Library Board with respect to naming Library Meeting Rooms, re-naming Library Meeting Rooms located in buildings owned by partner organizations, or naming new or renovated portions of previously named Library Meeting Rooms, shall, in all respects, conform to the requirements of this Policy. Dr. Scheuerle asked about renaming meeting rooms that are in buildings not owned by partner organizations or meeting rooms not in buildings owned by partner organizations. Mr. Stines stated that this was to predict future applications. Currently we have a partnership with the School Board where we do not have a meeting room and we would not be naming anything without their approval. Dr. Scheuerle asked what the process would be if in five years the Board wanted to change the name on a meeting room, this policy does not cover this according to C. Dr. Scheuerle suggested that the phrase located in buildings owned by partner organizations be deleted. The motion passed unanimously.
Dr. Hires stated that the Committee had also received a request for the naming of the reading room at the Lutz Library. The Library Policy and Bylaws Committee recommends that the Library Board approve the naming of the reading room at the Lutz Public Library for Helen Swisshelm. The recommendation passed unanimously.
- INTERNET USE SUBCOMMITTEE:
- SCHEDULING ADHOC COMMITTEE:
- PUBLIC ART:
Mr. Stines stated that the dedication ceremony for the Dora L. Reeder Reading Room has been rescheduled to 3:00 p.m. on March 13, 2005 at the West Tampa Public Library.
- NEW BUSINESS:
Mr. Harkins stated that Mike Kelly will be sending him information regarding a Transportation Committee meeting regarding a bus line for the South County area that would service the library and other cultural venues. Mr. Harkins asked the Library Board for their support by attending the meeting. He will notify the members of the date.
- DIRECTOR'S REPORT:
Mr. Stines stated that the Talking Books Library is celebrating it's 30th anniversary and has been much more visible now that it is located at the Jan Platt Regional Library.
Mr. Stines reviewed the changes to the statistics report format. Several members voiced their approval stating that it was very clear.
Planning -Tuesday, March 15, 2005 - 1:00 p.m. at the John F. Germany Public Library
Budget - Thursday, March 24, 2005 - 2:30 p.m. at the Upper Tampa Bay Regional Library
Policy & Bylaws - Thurs., March 24, 2005 - 3:00 p.m. at the Upper Tampa Bay Regional Library
Library Board - Thurs., March 24, 2005 - 4:00 p.m. at the Upper Tampa Bay Regional Library
The meeting was adjourned at 5:50pm.
Next Library Board Meeting:
Date: March 24, 2005
Location: Upper Tampa Bay Regional Library
- Unless notified otherwise
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