James Johnson, Jr., Chair
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
Phone: (813) 273-3660
Fax: (813) 273-3707
Tampa-Hillsborough Public Library Board
MINUTES FROM THE APRIL 28, 2005 PUBLIC LIBRARY BOARD MEETING
JOHN F. GERMANY PUBLIC LIBRARY, 4-6PM
- CALL TO ORDER:
Ms. Vickers called the meeting to order at 4:07 p.m. A quorum was present.
- ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:
Library Board Members Present:
Laura Vickers, Helen Swisshelm,
Ted Corwin, Alma Hires, Dora Reeder
James Martin, James Harkins
Sandra Cameron, Margaret Fisher,
Library Board Excused:
Library Staff Present:
Joe Stines, Library Director;
Linda Gillon, Manager, Programming;
David Wullschleger, Manager, Operations;
Suzy George, Chief Librarian;
Linda Davidson, Assistant County Attorney;
Barbara Marquette, Senior Executive Secretary.
David Solenberger, City Manager, City of Plant City.
Members of the Public:
Brenda Staton, Ada T. Payne Friends of the Urban Libraries
Fred Hearns, Ada T. Payne Friends of the Urban Libraries
Patricia Boody, Friends of the Bloomingdale Library
- APPROVAL OF THE LIBRARY BOARD February 24, 2005 and March 24, 2005 MINUTES
Mr. Harkins made the motion to accept the February 24, 2005 minutes. Mr. Martin seconded. The February 24, 2005 minutes were approved.
Mr. Corwin made the motion that the March 24, 2005 minutes be accepted. Mr. Johnson seconded. Ms. Swisshelm asked that the minutes be amended to clarify the Budget Committee's report. Ms Swisshelm moved that March 24, 2005 minutes be approved as amended. Mr. Martin seconded. The minutes were approved as amended.
- CHAIRMAN'S REPORT
- PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:
Brenda Staton, Ada T. Payne Friends of the Urban Libraries, thanked the Library Board for the ranking of the Saunders Library expansion on the unfunded CIP list and she stated that there is now a bookstore at the Saunders Library.
Fred Hearns, Ada T. Payne Friends of the Urban Libraries, thanked the members of the Board for their support. Mr. Hearns requested that a copy of the third option from Gould Evans be sent to the Mayor. Mr. Stines stated that Gould Evans reevaluated the site and determined that it would not be possible to incorporate the existing building without purchasing additional land. Currently there is no additonal land available.
Mr. Hearns invited the Board members to the historic marker dedication ceremony to be held on May 13, 2005 at 9:00 a.m. at the Booker T. Washington Elementary School with a reception at the Saunders Library. On May 14, 2005, from noon to 6:00 p.m. the Ada T. Payne Friends will host a book sale at Perry Harvey Park.
Patricia Boody, Friends of the Bloomingdale Library, stated their support of the Library's DVD collection.
Ms. Swisshelm stated that Ms. Boody has been elected Chairman of the Friends of the Library Roundtable.
Ms. Boody stated that she and Mr. Gandees had taken vacation from their work in order to address the Library Board.
Davis Gandees read and distributed a copy of his letter to the Board of County Commissioners expressing his support of the DVD collections.
Mr. Stines announced that the West Tampa Public Library received a City/County Planning Historic Preservation Design Award. The award will reside at the West Tampa Public Library.
Mrs. Vickers made the motion for a change in the order of the agenda. Mrs. Cameron seconded. The motion passed unanimously.
Mrs. Vickers called on David Solenberger, City Manager for the City of Plant City. Mr. Solenberger thanked the Board for inviting him. Mr. Solenberger discussed three major areas: 1) City's annexation plans, 2) City's Library Facility plans, and 3) participation in cost sharing for Turkey Creek School conversion.
1) Mr. Solenberger stated that a fiscal impact analysis showed that a proposed annexation would cost more the City more in services than the revenues produced would provide. Mr. Solenberger stated that the area west of Turkey Creek Road and south of Sydney Road has substantial development and can be annexed only through involuntary annexation. It is unlikely the City will pursue annexation. This is the area where the Turkey Creek School is located. The areas north of I-4 and east of State Rt. 39 are more likely for voluntary annexation and the City sees itself growing more in the northeast and east towards the County line and State Rt. 39.
2) City Library Facility Building Plan. Mr. Solenberger stated that Plant City has enough approved residential land for development to increase the City's population by fifty percent within the next ten years. An architectural study concluded that the current 19,000 sq. ft. library would have to be increased to 30,000 sq. ft. in order to meet the needs imposed by the estimated growth with an estimated cost that ranged from $2.3 to $2.7 million. With the increased costs of materials Mr. Solenberger estimates that cost to be closer to $3 million. He has asked Ms. Haywood to include a proposal in her budget to hire a consultant to evaluate how best to meet the increase of patrons and continuing the current level of service. This may include expansion of the current library or the addition of branches or both. Mr. Solenberger prefers expansion of the current library.
3) Mr. Solenberger stated that "Based on a consultant's study we will determine what the City's needs are and how best to address them before we can discuss what we are going to do. The Library's Impact Fee study is a means to produce funds to help pay for library facilities needed to maintain current service. Unless we can become resourceful and determine how we are going to finance our needs we will not be able to continue our levels of service."
Mr. Stines stated that the Board of County Commissioners has directed the County Administrator to include in her budget full funding for the Turkey Creek project and that when the Library Board asked this question they were looking for every possible means of funding available. "What we envision is that we would use the first floor as a library, with a meeting room on part of the second floor and the school would develop curriculum labs for the remaining space. As development comes in the future then we would eventually take over the entire second floor."
- BUDGET COMMITTEE:
There was no committee meeting during April. Mr. Stines reported on the Library's budget presentation to the County Administrator stating that Dr. Scheuerle and Ms. Swisshelm attended. Staff was asked to make a couple of minor changes and the drafts have been sent to Carey Neuberger, our Budget Analyst. Ms. Swisshelm stated that she felt very privileged to have gone to that presentation. "At the end of the meeting they congratulated Joe, especially in regard to the efficiencies. The three percent efficiencies that we were supposed to come up with. They said that he was one of the few directors who understood what the assignment was." Mr. Stines stated that the budget will be finalized by June 8 and that he is expecting Ms. Bean to accept the three efficiencies that were proposed.
The next Budget Committee meeting was scheduled for May 24 at 2:00 p.m. at the John F. Germany Public Library.
- NOMINATING COMMITTEE:
- PLANNING COMMITTEE:
Co-Chairs, Sandra Cameron and Kay O'Rourke. Ms. Cameron asked Mr. Stines to report. Mr. Stines stated that the Committee reviewed the six projects that the Board of County Commissioners has approved. Based on a motion by Commissioner Storms asking for a report on how these projects could be funded, Commissioner Norman suggested that the BOCC increase the Library millage by .05 mils in order to raise approximately twenty-four million dollars to fund the six projects and future operating funds. The current millage is .6423 for the Library Taxing District and the increase will provide a .6923 millage.
After discussion with the Management and Budget Department it has been discovered that the North Tampa Public Library has not been included in the capital projects cost projections. The North Tampa project was originally funded in the first round of CIT. At the April 19th Planning Committee meeting a motion was passed to send a letter to Eric Johnson concerning changing the ranking of the North Tampa and Saunders libraries and changing the completion dates for some of these projects. Mr. Stines stated that he did not feel that it would be possible to change the completion dates and asked the Board for direction to write a different letter. This letter would state that the North Tampa Public Library should have to be included in the upcoming Capital Budget as it was already partially funded. Ms. Cameron made the motion to rewrite the letter to Ms. Bean. Ms. Cameron amended her motion to include directing staff to meet with Architectural Services and to report to the Board with a plan for the North Tampa Library. Ms. Swisshelm seconded. The motion passed unanimously as amended.
A tour of the proposed Fishhawk library site was discussed. A van would be available for Library Board members at the Bloomingdale Regional Library to take them to the site. Ms. Davidson reminded the Board that in order to comply with the Sunshine Laws they would not be able to discuss the site while they were in transit. Ms. Swisshelm made the motion that the trip to the Fishhawk site be scheduled for May 26th at 2:00 p.m. Dr. Hires seconded. The motion passed unanimously.
- POLICIES & BYLAWS COMMITTEE:
Chair, Alma Hires stated that the Committee had two recommendations. The naming of the break room in the John F. Germany genealogy department (2nd floor of the west building) for Ceta Rodgers Armitage. Ms. Armitage is a person who has worked very diligently and very long with genealogy projects here at the library. The recommendation passed unanimously.
The naming of the South County Library the SouthShore Regional Library. The recommendation passed unanimously. Staff will prepare an agenda item for the BOCC's approval.
DVD Collection was discussed. Mr. Stines stated that staff has prepared a notebook for the Policy & Bylaws Committee which will be sent to the Library Board members shortly. This notebook contains materials relating to the DVD issue. It includes Mr. Stines the assignment from Pat Bean, Statute 4-443, the Materials Collection Policy, Collection Development Plan, the collection budget, other library collection plans from other library systems, statistics, public comment and media coverage. Additional information will be mailed to the Board as received. Ms. Cameron has asked that the Library's Mission Statement be included. A report is due to the County Administrator on June 15.
Dr. Hires stated that there will be at least two meetings to discuss the DVD issue. The meeting dates are to be determined and posted on the library web sites.
- INTERNET USE SUBCOMMITTEE:
- SCHEDULING ADHOC COMMITTEE:
- PUBLIC ART:
- UNFINISHED BUSINESS:
- NEW BUSINESS:
Ms. Vickers gave Mr. Stines a letter and petition from Ondina C. Hernandez, Mission Coordinator, St. Mary Catholic Church requesting a library in the University Community area.
- DIRECTOR'S REPORT:
Mr. Stines stated that some time ago staff was directed to write a letter to the Public Works Department regarding a crosswalk at the Riverview Library. He stated that based on information received by the Real Estate Department that the funeral home did not wish to enter into an agreement with the County he saw no reason for the letter to be written.
Mr. Stines stated that the Real Estate Department has received a letter from Holy Trinity Church in South Tampa stating that they are in the process of buying the Boy's and Girl's Club behind the Jan K. Platt Regional Library and would like to have a parking agreement with the library. The Real Estate Department will follow up on this matter.
Budget - Tuesday, May 24, 2005 - 2:00 p.m. at the John F. Germany Public Library
Planning - Tuesday, May 24, 2005 - 1:00 p.m. at the John F. Germany Public Library and Thursday, May 26, 2005 - 2:00 p.m. Tour of the proposed Fishhawk public library site. A van will be available for the Library board members at the Bloomingdale Regional Library for transportation to the site.
Policy & Bylaws - Thursday, May 12, 2005 – 10:00 a.m. and Thursday, May 19, 2005 - 10:30 a.m. at the John F. Germany Public Library Auditorium.
Library Board - Thursday, May 26, 2005 - 4:00 p.m. at the Bloomingdale Regional Library
The meeting was adjourned at 5:45 p.m.
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