James Johnson, Jr., Chair
 
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough Public Library Board

MINUTES FROM THE JANUARY 22, 2004 PUBLIC LIBRARY BOARD MEETING
WEST GATE REGIONAL PUBLIC LIBRARY, 4-6PM

CALL TO ORDER:

Ms. Vickers called the meeting to order at 4:05 p.m. A quorum was present.

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
Laura Vickers, Helen Swisshelm
Kay O'Rourke, Ted Corwin
Alma Hires, Sandra Cameron
James Martin, Jim Johnson
William Scheuerle, James Harkins

Library Board Excused:
Dora Reeder, Margaret Fisher


Library Staff Present:
Marcee Challener, Interim Director, Library Services
David Wullschleger Manager, Operations
Linda Gillon, Manager, Programming
Linda Davidson, Assistant County Attorney
Nancy Becker, Administrative Services Librarian
Barbara Marquette, Senior Executive Secretary.

 

Members of the Public:
Jane Cropsey, Friends of the North Tampa Library


APPROVAL OF THE December 4, 2003 MINUTES

Ms. Swisshelm moved that the December 4, 2003 minutes be approved. Mr. Johnson seconded.

The minutes were approved.

CHAIRMAN'S REPORT

None.

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:

Jane Cropsey, Friends of the North Tampa Library, stated that it has always been the hope that the North Tampa Library could stay in its current location and the Friends are very pleased with this new property that has come up for sale.

COMMITTEE REPORTS:

NOMINATING COMMITTEE:

None.

PLANNING COMMITTEE:

Chair, Sandra Cameron, stated that the Committee had good news about North Tampa and asked Mr. Wullschleger to elaborate. Ms. Cameron stated that there is property available west of the North Tampa Library. Mr. Wullschleger stated that at the December meeting the Board was informed that the church property, next to the library, was on the market. Since that time the Real Estate Department has discovered that the property west of the library is also for sale. After reviewing the options, Swati Bose and Israel Grajales, Architectural Services, developed a conceptual plan for a 5,000 sq. ft. expansion and one hundred parking spaces. Ms. Cameron stated that the Planning Committee wanted the North Tampa Friends input on this proposal. The Friends were very pleased with this proposal.

Ms. Cameron made the motion that the Library Board pursue the purchase of additional property to the West of the North Tampa Library and to expand the present building. Ms. Vickers seconded. The motion passed unanimously.

Dr. Scheuerle stated that since CIT funds would not be available until 2006, that the land be purchased with other funds.

The Planning Committee also prioritized the Unfunded List. Priorities were based on the Zones and the 6.2 sq. ft. per capita outlined in the Master Plan.

North Tampa
Seffner/Mango (undetermined location in the Brandon region)
University Area (undetermined location in the Northwest Region)
FishHawk
Saunders
Riverview parking
expand the Seminole Library
explore an East Tampa Partnership
Turkey Creek (undetermined location in the Plant City Region)
Temple Terrace
Western Shore (undetermined location)

The Planning Committee requested that the Library Board accept their recommendation. Mr. Harkins moved that it be accepted. Dr. Scheuerle seconded. Motion passed unanimously.

Ms. Vickers asked for a change in the agenda to accommodate a speaker. Mr. Johnson made the motion to change the agenda. Ms. Cameron seconded. Motion passed unanimously.

Fred Hearns, President, Ada T. Payne Friends, thanked the Board for accommodating him. The Friends have approved their bylaws. The only changes made were to substitute Robert W. Saunders, Sr. for Ybor City. The Friends would like to know the status of the rededication ceremony and the hiring of the consultant. Election of officers will take place at their February meeting at the College Hill Library.

BUDGET COMMITTEE:

Chair, William Scheuerle, stated that at the December 1st meeting staff was looking into the status of the manager's salaries review. Ms. Gillon updated the committee stating that the request is in limbo but there has been an increase in salary for three employees in exempt managerial positions. The Library's reappropriation request for $76 thousand was approved by the BOCC. The new budget is due April 12th. Their next meeting is February 23 at 1:00 p.m. at the John F. Germany Library.

POLICIES & BYLAWS COMMITTEE:

Chair, Alma Hires, stated that the Committee reviewed the Request for Review of a Web Site Policy and will forward to the Library Board for review and approval at the February meeting. The Committee voted not to rename the library for Mathew T. Gregory but would like to send a letter to the Ada T. Payne Friends asking for their support in naming a room for Mr. Gregory. There are two other requests for the naming of rooms to be discussed at future meetings.

INTERNET USE SUBCOMMITTEE:

None.

SCHEDULING ADHOC COMMITTEE:

None.

PUBLIC ART:

None.

UNFINISHED BUSINESS:

Ms. Swisshelm asked the status of the Art in Public Places for new construction. Ms. Challener stated that she left messages specifically asking for information before Monday so she can report to the Lutz Library Friends.

Mr. Corwin stated that there have been a few meetings. The Public Art Committee has been offered a donation of a statue, for the Upper Tampa Bay Library, from the Westfield Shopping Center depicting children playing. The Committee is in favor of accepting the statue and is working through the legal process. Ms. Challener suggested sending a letter to Ms. Stein requesting information on library projects and that Library Board members be added to the distribution list.

Members of the Public Art Liaison Committee are: Ted Corwin, Chair; Margaret Fisher, Alma Hires, Kay O'Rourke, and Dora Reeder, West Tampa; Kay O'Rourke, Upper Tampa Bay; William Scheuerle, South Brandon; Helen Swisshelm, Lutz.

Ms. Vickers asked Mr. Corwin to schedule a monthly Public Art Liaison Committee meeting after the County Public Art meeting but prior to the Library Board meeting. The Public Art Committee will be included on future agendas for updates. Mrs. O'Rourke suggested that Ms. Stein be invited to the February Library Board meeting.

Mr. Harkins made the motion that a letter be sent to Jan Stein requesting improved communication and the status of projects for new construction and that the Library Board be included in the distribution list and notice of meetings. Ms. Cameron seconded. Motion passed unanimously.

Dr. Scheuerle asked whether the West Gate Regional Friends had signed the agreement regarding their Art, Wine and Music event. Ms. Challener stated that it has not been signed because the President of the West Gate Regional Friends has been ill.

Ms. Swisshelm announced that a Friends Presidents Roundtable has been formed. The first meeting was held on January 8 at Bernadette Stork's home. The next meeting is January 29 at the West Gate Regional Library. A common calendar will be developed to prevent scheduling conflicts of Friends Groups events.

NEW BUSINESS:

Mr. Harkins suggested that library road signage be made larger. Ms. Challener will contact the State Department of Transportation regarding this matter.

Ms. Vickers received a letter from the Florida Library Association stating that Governor Jeb Bush has proclaimed February 2004 as Library Appreciation Month. The library will request a similar proclamation from the BOCC.

DIRECTOR'S REPORT:

The report was distributed at the meeting. Ms. Challener stated that there is no additional information on Mr. Stines' interim assignment. Ms. Challener commended Mr. Wullschleger and Ms. George for their efforts in the Saunders Library refurbishment. This year's One Book One Community will be Anna in the Tropics by Nilo Cruz. This is a play set in a 1920's Ybor City cigar factory that details the impact that the arrival of a new Lector has on their lives. There will be a private dinner with the author on March 5 at the Columbia Restaurant. The cost is $75 per person, RSVP to the Friends Office. On March 4, there will be free events open to the public.

Copies of the Hillsborough County's annual report calendar were distributed. February highlights Librarian, Wendy Nelson and September has a photo of Librarian, Susan Oliver.

Ms. Challener on behalf of Joe Stines, Library Administration, and the Library Board presented past President, Dr. Scheuerle with a clock/plaque in recognition of his years of service to the Library as past Chairman from 2001-2003.

ANNOUNCEMENTS:

Budget - Monday, February 23, 2004 - 1:00 p.m. at the John F. Germany Public Library

Planning Committee Monday, February 23, 2004 - 2:00 p.m. at the John F. Germany Public Library

Policy & Bylaws - Thursday, February 26, 2004 2:30 p.m. at the John F. GermanyPublic Library

Library Board Thursday, February 26, 2004 - 4:00 p.m. at the John F. Germany Public Library

ADJOURNMENT:

The meeting was adjourned at 5:30pm.

Next Library Board Meeting:
         Date: February 26, 2004
         Time: 4pm-6pm
         Location: John F. Germany Public Library

                 - Unless notified otherwise


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