Laura Vickers, Chair
 
900 North Ashley Drive
Tampa, Florida 33602
Alma Hires, Vice-Chair
Ted Corwin, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough County Public Library Board

MINUTES FROM THE DECEMBER 2, 2004 PUBLIC LIBRARY BOARD MEETING
JOHN F. GERMANY LIBRARY, 4-6 PM

CALL TO ORDER:

Ms. Vickers called the meeting to order at 4:00 p.m. A quorum was present.

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
Laura Vickers, Kay O'Rourke
Ted Corwin, Helen Swisshelm
Sandra Cameron, Jim Johnson
William Scheuerle, Margaret Fisher
Alma Hires
Dora Reeder was absent
Library Board Excused:
James Martin, James Harkins



Library Staff Present:
Joe Stines, Director, Library Services
Linda Gillon, Manager, Programming
David Wullschleger, Manager, Operations
Jackie Zebos, Manager, Administrative & Reference Services

Marcee Challener, Manager, Materials & Circulation Services
Suzy George, Chief Librarian
Barbara Marquette, Senior Executive Secretary
Linda Davidson, Assistant County Attorney
 

Special Guests: None

Members of the Public:

APPROVAL OF THE LIBRARY BOARD October 28, 2004 MINUTES

Dr. Fisher moved that the minutes be approved as corrected. Ms. Swisshelm seconded. The minutes were approved.

CHAIRMAN'S REPORT

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:

Brett Sharringhausen, President, Upper Tampa Bay Library Foundation, stated that their Race in the Fall Fest on October 30 grossed over $30,000. The Foundation is also working with Architectural Services on the placement of the flag pole. Mr. Sharringhausen asked the Board to recommend that the BOCC support the Upper Tampa Bay Library Foundation's Community Budget Request (CBR). If the CBR were approved $1.85 million would be allocated to the additional 10,000 sq. ft. for the Upper Tampa Bay Library.

Maureen Gauzza, President, Friends of the Upper Tampa Bay Library - stated that the dedication is scheduled for 10:00 a.m. on January 8, 2005. Fundraising is on going and doing well.

Fred Hearns, President, Ada T. Payne Friends - invited the Board to the West Tampa Library first annual Holiday Dinner. The Gould Evans consulting firm presented drawings at the last Friends meeting and is continuing to work with them.

COMMITTEE REPORTS:

The Chairman stated that due to the workload of some of the committees she would like to appoint vice-chairs. Ms. Davidson reported that since the bylaws are silent she specifically consulted Robert's Rules of Order. Robert's Rules of Order states that the Chair may appoint a vice-chair when or if the administrative workload for a committee will be heavy. The appointment of a chair of a committee should occur at the time the committee is appointed but it was silent as to when the appointment of a vice-chair should occur.

Ms. Vickers made the following Vice-Chair appointments: Budget - Helen Swisshelm, Planning - James Martin, and Policy and Bylaws - Ted Corwin.

BUDGET COMMITTEE:

Chair, Bill Scheuerle stated that they did not meet in November and the next meeting is Monday, January 24 at 1:00 p.m. at the John F. Germany Library.

There will be no meeting in November. The next Budget Committee meeting is 1:00 p.m. January 24, 2005 at the John F. Germany Public Library.

NOMINATING COMMITTEE:

None.

PLANNING COMMITTEE:

Co-Chairs, Sandra Cameron and Kay O'Rourke. Ms. Cameron stated that the committee had presentations from the Riverview Friends of the Library, Susan Arehart, and Carol Byrd who are concerned with parking at the Riverview Library. These ladies stated that in the original concept drawing the property adjacent to the library was designated as additional parking. Mr. Stines stated that Real Estate Director, Mike Kelly has asked that the Library Board give him one month to continue his research. Staff has been working with the Real Estate Department on this but there might be environmental issues and they are looking into the purchase of additional land and the formalization of the parking agreement with the funeral home across the street.

Ms. Swisshelm made the following recommendations: that Real Estate research the feasibility of reducing the speed limit and/or adding a crosswalk; that staff park offsite; and that a follow-up letter be sent to Ms. Arehart and Ms. Byrd advising them of the status of their request. Mrs. Swisshelm made the motion that the Library Board send a letter to the chairman of the Riverview Friends to give a follow-up on their request. Ms. Cameron seconded. Mr. Johnson suggested that the Real Estate report be attached. The motion passed unanimously.

Ms. Cameron stated that the Committee worked on the “Guiding Principles”

Take care of existing facilities - documented needs use, suggested and everyday
Finish partially funded projects
Citizen requests
Serve the underserved
Opportunity for future efficiency

Ms. Cameron asked the board to study the list and give the Planning Committee suggestions/feedback. Mr. Stines stated that staff is working with the county's master planning committee and is expected to have final approval by mid February. These Guiding Principles in addition to the criteria set in the master plan should be incorporated into the Library Board's decision when ranking unfunded projects. Board members were requested to send their input to Barbara Marquette for the January Planning Committee meeting.

The Planning Committee requested a joint meeting with the Budget Committee on Monday, January 24, 2005 at 1:00 p.m.

POLICIES & BYLAWS COMMITTEE:

Chair, Alma Hires stated that the Committee is recommending there be a moratorium on the naming of rooms and sections of libraries until a policy is adopted. The recommendation was approved. The next meeting is 3:00 p.m., Thursday, January 27, 2005 at the Austin Davis Public Library.

INTERNET USE SUBCOMMITTEE:

None.

SCHEDULING ADHOC COMMITTEE:

None.

PUBLIC ART:

None.

UNFINISHED BUSINESS:

Additional land for Upper Tampa Bay Library - Mr. Stines stated that he had addressed both the Budget and Planning Committees regarding this matter and that a fact sheet had been distributed. The Real Estate Department has prepared a contract for the purchase of the additional property contingent upon the Library Board and BOCC approval. Ms. Swisshelm made the motion to accept the proposal. Dr. Scheuerle seconded. Discussion followed. The motion passed unanimously.

Letter to Jan Platt - Ms. Vickers stated that at the last meeting a motion was made that a letter be written to Commissioner Platt. The draft letter and the draft resolution were discussed. It was suggested that Commissioner Platt be invited to the January Library Board meeting where the Board would make the presentation. Ms. Swisshelm made the motion that the resolution be presented in this form to Jan Platt at the January Library Board meeting. Mr. Johnson seconded. The motion passed unanimously.

Ms. Cameron asked whether the steps that were planned for the crosswalk at the Brandon Regional Library could be added. Chief Librarian, Suzy George stated that the parking lot is scheduled to be repaved and that the steps could be added at that time.

NEW BUSINESS:

Support of the Upper Tampa Bay Library Foundation's Community Budget Request (CBR) - Ms. Swisshelm made the motion to support Mr. Sharringhausen's proposal. Mr. Corwin seconded. Discussion followed. Ms. Swisshelm amended her motion to recommend that the BOCC support the Upper Tampa Bay Library Foundation's efforts to work with their elected delegates to submit a Community Budget Request for $1.8 million in the FY05 legislative session and that the BOCC also support the application through the State Construction Grant Program of $500,000 for the West Gate Regional Library project. Ms. Cameron seconded. The amended motion passed unanimously.

DIRECTOR'S REPORT:

Mr. Stines asked the Board and the Friends of the Library to send their comments on the Guiding Principles to Barbara Marquette for review at the January Planning Committee meeting.

West Tampa was reopened on November 19th. Photos of the stained glass windows were distributed.

Mr. Stines requested the Board's permission to explore possible future sites with the Real Estate Department. It was the consensus of the Library Board that staff explore all possible future sites for Library Board approval.

ANNOUNCEMENTS:

Budget - Monday, January 24, 2005 - 1:00 p.m. at the John F. Germany Public Library

Planning - Monday, January 24, 2005 - 1:00 p.m. at the John F. Germany Public Library

Policy & Bylaws - Thursday, January 27, 2005 - 3:00 p.m. at the Austin Davis Public Library

Library Board - Thursday, January 27, 2005 - 4:00 p.m. at the Austin Davis Public Library

ADJOURNMENT:

The meeting was adjourned at 6:00 p.m.

Next Library Board Meeting:
         Date: January 27, 2005
         Time: 4pm-6pm
         Location: Austin Davis Public Library

                 - Unless notified otherwise


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