James Johnson, Jr., Chair
 
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough Public Library Board

MINUTES FROM THE OCTOBER 23, 2003 PUBLIC LIBRARY BOARD MEETING
COLLEGE HILL PUBLIC LIBRARY, 4-6PM

CALL TO ORDER:

Ms. Vickers called the meeting to order. A quorum was present.

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
Helen Swisshelm, Alma Hires
Kay O'Rourke, Ted Corwin
Sandra Cameron, Jim Johnson
James Martin, William Scheuerle
Dora Reeder, James Harkins
Laura Vickers

Library Board Absent:
Margaret Fisher

Library Staff Present:
Marcee Challener, Acting Director, Library Services
Jackie Zebos, Manager, Administrative & Reference Services
David Wullschleger, Manager, Operations
Linda Davidson, Assistant County Attorney


Suzy George, Chief Librarian
Gina DuBois, Grant Coordinator
Nancy Becker, Administrative Services Librarian
Barbara Marquette, Administrative Assistant

 

Members of the Public:

Fred Hearns, President of the Ada T. Payne Friends of the Urban Libraries
Gene Ann Kennedy, President, Friends of the West Gate Regional Library
Rob Gamester, Town n' Country Youth Council
Joyce Smith, Past Chair, Town n' Country Alliance
Heidi Shimberg and Shari Mezrah, Kid City
Special Guests:

None.

APPROVAL OF THE September 25, 2003 MINUTES

Mrs. Cameron moved that the minutes be approved. Ms. Swisshelm seconded. Corrections to the minutes were noted. The minutes were approved.

CHAIRMAN'S REPORT

None.

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:

Fred Hearns, President of the Ada T. Payne Friends of the Urban Libraries Group. Mr. Hearns read a letter addressed to the Planning Committee requesting that the Ybor City Branch be placed high on the list of unfunded projects. Forty people toured the center, visited the museum and attended a play at the Broward County African American Research Library and Cultural Center on Saturday, October 18th.

Gene Ann Kennedy, President, Friends of the West Gate Regional Library. Ms. Kennedy stated that they had just completed their book sale and had collected approximately $4,200 to $4,700. Membership sales collected approximately $700 and T-shirts and canvas bags were available for $10 each. They are looking forward to working with the Library Board on the approved Town n' Country Community Plan.

Rob Gamester, Town n' Country Youth Council. Mr. Gamester stated how pleased he is with the approval of the Town n' Country Community Plan. He stressed the need to work together with County Departments as the Plan is implemented.

Joyce Smith, Past Chair of the Town n' Country Alliance. Ms. Smith stated that Town n' Country qualifies for Community Block Grant Funds (CDGB) and would like the Library Board to keep this in mind.

Heidi Shimberg and Shari Mezrah, Kid City. Ms. Shimberg and Ms. Mezrah spoke regarding their proposal to the Library Board to hold a gala fundraising event at the John F. Germany Library on May 15, 2004. Kid City is the Children's Museum of Tampa; their target audience is zero to eight years of age – “Toddlers, Literacy and Cultural Diversity” (TLC).

COMMITTEE REPORTS:

    NOMINATING COMMITTEE:

    None.

    PLANNING COMMITTEE:

    Chair, Sandra Cameron, stated that the Committee met on October 16th and asked David Wullschleger to report on the Master Plan. Mr. Wullschleger stated that the Master Plan report received from Wilson Miller was sent to the BOCC with a memo stating that it had been sent to the Management & Budget Department for financial analysis, and to the Planning & Growth Management Department for their review. The BOCC will schedule a workshop in late January 2004 to discuss the Library's Master Plan. Ms. Cameron stated that the information contained in the Master Plan report is not expected to change before the BOCC workshop.

    There was not a quorum present at the Committee meeting. However, the consensus of the members present was that the Turkey Creek project be placed on the unfunded projects list but not prioritized contingent on an agreement with the Hillsborough County Board of Public Instruction for parking and on donation of the building.

    A library in Turkey Creek would serve the communities south of Hwy. 60 and on both sides of State Road 39. The Master Plan shows that region to have a significant shortfall in square footage and volumes per capita. The costs estimates are within reason and the timeline is within the Master Plan timeframe. The building is currently stable and is a registered historic landmark.

    Ms. Cameron made the motion that the Turkey Creek project be placed on the unfunded, but not prioritized list, contingent on agreement with the Board of Public Instruction for parking and deed. Ms. Swisshelm asked for clarification of the motion. Ms. Cameron restated the motion. That this project be placed on the unfunded list contingent on agreement with the Board of Public Instruction for parking agreement and the property being deeded to Hillsborough County. Dr. Scheuerle seconded. Motion passed unanimously.

    Dr. Scheuerle asked that a copy of the letter from the Chair to Eric Johnson regarding the North Tampa Library be sent to Jane Cropsey and Mary Allen of the North Tampa Friends of the Library.

    BUDGET COMMITTEE:

    Chair, William Scheuerle, stated that the Committee met on October 16th and reviewed the September 30th budget and the FY 04 Budget. There may be some changes to the FY04 budget due to possible utility rate increases. The Committee requested staff to report on Reserve Funds. The Committee also requested that someone from the Management & Budget Department speak to the Library Board regarding impact fees and the Library's eligibility. Ms. Gillon will be reporting on the status of the manager's salary review at the next Budget Committee meeting.

    Interim Library Director, Marcee Challener will contact the Management & Budget Department about the impact fees.

    Mr. Stines stated that the Library Manager's Salary recommendation has been forwarded to the Personnel Committee for final review and action. Mrs. Swisshelm recommended that the new Budget Committee Chair follow up on this action if it is not approved.

    POLICIES & BYLAWS COMMITTEE:

    Chair, Alma Hires, stated that the Committee met prior to today's Board meeting. The Committee had a lengthy discussion on the “Review of a Web Site” policy. More work is needed on this item and defining sexual content written vs. pictorial.

    The Committee has received the resolution for the renaming of the Ybor City Branch Library to the Robert W. Saunders, Sr. Public Library. At the last meeting the Board approved the renaming contingent upon receipt of a letter from Fred Hearns. This letter was received and the matter will go before the City of Tampa City Council for approval on October 30th and the BOCC on November 5th.

    INTERNET USE SUBCOMMITTEE:

    None.

    SCHEDULING ADHOC COMMITTEE:

    None.

    PUBLIC ART:

    None.

UNFINISHED BUSINESS:

Dr. Scheuerle made a motion thanking Fred Hearns for his work on behalf of the Ybor City Public Library. Mrs. Reeder seconded.

Ms. Reeder made the announcement that the West Tampa Public Library was hosting an open house this afternoon from 5:30 p.m. to 7:00 p.m. featuring Puerto Rican cuisine.

Ms. Swisshelm stated that she is pleased to hear from the Friends of the Library at the Library Board meetings. Mr. Harkins suggested inviting the Friends of the Library to attend Library Board meetings. Ms. Challener stated that a notice could be placed in the Friends newsletter and posted to the Library Board's web site. Ms. Gene Anne Kennedy, Friends of the West Gate Library, stated that the Friends Chapters receive the Library Board's meeting schedule.

NEW BUSINESS:

The Kid City request to serve alcohol was discussed. Ms. Challener reviewed the process with the Library Board stating that due to scope of the event, she was not able to approve the meeting room request at this time. Ms. Challener stated that she would like to establish a model for requests of this type, in order to be more responsive. She proposed setting up a review panel made of up a member of the Library Board and County staff to review logistics and safety (i.e. Fire Marshall, Real Estate, Insurance & Claims, etc.). Staff is continuing to collect information on costs associated with this event. Ms. Challener will report to the Library Board at the December 4th meeting. Ms. Challener will notify Ms. Mezrah and Ms. Shimberg if there are any restrictions that would not allow Kid City to use the library facility.

Chair, Laura Vickers, asked Vice Chair, Dora Reeder, to preside over the meeting.

Ms. Vickers moved that County Staff begin work on the design phase of the West Gate Library, in compliance with the Town n' Country Community Plan and seek input from and share information with the Plan's Working Committee and other interested community organizations and County Departments at every step of the process. Ms. Swisshelm seconded. The motion passed unanimously.

Ms. Vickers resumed as Chair.

DIRECTOR'S REPORT:

Ms. Challener stated that Mr. Stines is staying in close contact with Library staff. Additional recruitment for the Assistant County Administrator position may delay his return to the library.

5,862,156 materials were circulated as of September 30th. Material requests continue to rise by 28% this year. This has been a continuing trend over the past two years. Ms. Swisshelm stated that these numbers might be an incentive for asking for an amendment to the FY05 budget for additional staff. This item will be brought to the Budget Committee meeting on December 1st.

Internet connections have been down for approximately three weeks due to a combination of factors (a virus and old equipment that has been replaced).

Work on West Tampa and Seminole is nearing completion.

Groundbreakings are scheduled for South Brandon on December 8th at 3:00 p.m. and Upper Tampa Bay December 12th at 3:00 p.m.

ANNOUNCEMENTS:

Budget Committee – Monday, December 1 - 1:30 p.m. at the John F. Germany Public Library

Planning Committee – Monday, December 1 - 2:00 p.m. at the John F. Germany Public Library

Policy & Bylaws – Thursday, December 4 - 2:30 p.m. at the John F. Germany Public Library

Library Board – Thursday, December 4 - 4:00 p.m. at the John F. Germany Public Library

ADJOURNMENT:

The meeting was adjourned at 5:40pm.

Next Library Board Meeting:
         Date: December 4, 2003
         Time: 4pm-6pm
         Location: John F. Germany Library

                 - Unless notified otherwise


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