James Johnson, Jr., Chair
 
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough Public Library Board

MINUTES FROM THE MAY 22, 2003 PUBLIC LIBRARY BOARD MEETING
JOHN F. GERMANY PUBLIC LIBRARY, 4-6PM

CALL TO ORDER:

Dr. Scheuerle called the meeting to order. A quorum was present.

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
William Scheuerle, James Harkins
Helen Swisshelm, Alma Hires
Kay O'Rourke, Laura Vickers
Dora Reeder, Ted Corwin
Margaret Fisher

Library Board Excused:
Mary Silver
Sandra Cameron


Library Staff Present:
Joe Stines, Director, Library Services
Linda Gillon, Manager, Staff and Administrative Support
Marcee Challener, Manager, Public Services
David Wullschleger, Manager, Operations & Technology

Jackie Zebos, Administrative Services
Barbara Marquette, Administrative Assistant
Assistant County Attorney, Ron Brazel

 

Special Guests:

None.

Members of the Public:

Fred Hearns

APPROVAL OF THE APRIL 24, 2003 MINUTES

Mr. Corwin moved that the minutes be accepted. Dr. Fisher seconded. Motion passed unanimously.

CHAIRMAN'S REPORT

None.

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:

Mr. Fred Hearns representing the City of Tampa Black History Committee announced that there will be a Central Avenue Oral History Project organizational meeting held at 5:30 p.m. on June 5, 2003 at the Ybor City Public Library, 1505 Nebraska Avenue.

COMMITTEE REPORTS:

    NOMINATING COMMITTEE:

    None.

    PLANNING COMMITTEE:

    Ms. O'Rourke asked Mr. Stines to update the Board. Mr. Stines stated that WilsonMiller is working very hard on the Master Plan. They have added social-economic criteria in addition to current population and projected population within geographic areas. WilsonMiller, Michael English passed around sample maps which showed different social economic criteria.

    Turkey Creek – A letter was mailed to the Turkey Creek Alumni with Architectural Services cost estimate. Support letters have been forwarded to the Library Board from Commissioner Platt.

    Jan Platt Library Bookends Café – The coffee shop is not doing well financially. A meeting has been scheduled with the Real Estate Department and the owner to discuss options. If the shop were to close the space could be converted to a computer lab.

    BUDGET COMMITTEE:

    Chairman, Helen Swisshelm stated that the committee reviewed the April 2003 budget report. The committee was advised of the upcoming BOCC public hearings scheduled for Thursday, June 12 at 6:00 p.m. and June 26 at 6:00 p.m. to be held at the Frederick B. Karl County Center, 2nd floor board room. These are the official public hearings for any citizens who would like to be a part of the budget process.

    Ms. Swisshelm stated that library staff have applied for a Library Services Technology Act Grant in the event that the Spanish bookmobile is not funded in the recommended budget. Citizens are encouraged to attend the BOCC Public Meetings and make their needs known.

    Mr. Kleman will deliver his recommended budget to the BOCC on June 4. Staff will prepare a report for the Library Board.

    The Town n' Country Community Based Plan - Mr. Stines stated that a presentation date has not been set. Two of the consultants have stated that the library should be relocated. The structural study shows that the current building will need major renovations. The current recommendation is to rebuild the library in a new location. This would cost $3.2 million more than what is currently funded. The location would be such that the current library would be able to remain open during construction of the new library.

    POLICIES & BYLAWS COMMITTEE:

    Dr. Hires stated that the Committee had received a letter from Commissioner Scott requesting that the next library constructed be named in honor of Mr. Robert Saunders. It was the consensus of the committee that Dr. Hires and Joe Stines would meet with Commissioner Scott and get further clarification and that College Hill or the Ybor City libraries be considered for renaming. The committee recommended that decision be held in abeyance until the meeting with Commissioner Scott.

    New Tampa meeting room – The Committee made the recommendation that the New Tampa meeting room be renamed in honor of Jeri Zelinski. A letter will be sent to Mr. Zelinski and staff will work with the friends to make arrangements for the dedication.

    INTERNET USE SUBCOMMITTEE:

    None.

    SCHEDULING ADHOC COMMITTEE:

    None.

    PUBLIC ART:

    None.

UNFINISHED BUSINESS:

Staff will be meeting with the citizens of South Brandon at 6:30 p.m. on June 5 at the Brandon Regional Library.

NEW BUSINESS:

The Nominating Committee was appointed Dora Reeder, Chair, Laura Vickers, and Ted Corwin. A slate of officers will be presented at the June meeting.

DIRECTOR'S REPORT:

The Public Adoption phase of the budget begins on June 4th when the County Administrator delivers his Executive Summary and Recommended Budget during the Commission Meeting. A series of public hearings begins on June 12th at 6:00pm at the County Center, with additional hearings scheduled for June 26th, September 4th, and September 18th.

Lutz Branch Library: The BOCC has awarded the Lutz Expansion contract to Bandes Construction Company. Notice to Proceed will be scheduled with consideration of a groundbreaking and efforts to not interfere with the Lutz community's 4th of July event.

West Tampa Library: New construction at West Tampa is progressing on time with bricklaying and roof complete by May 19. Electrical and duct for HVAC underway. Interior framing should be complete by June 15th. Replacement windows in the existing building should be complete by June 10th.

Burgert Brothers Cirkut Collection: This collection of 430 large, panoramic images has long been in need of preservation and re-printing. We have conducted a competitive search and selected a vendor to do the preservation work. The project will take approximately two years to complete. The collection was recently appraised in excess of $1.5 million dollars. Future use of this collection (these have not been available in the past) and protective integrity of the collection will require legal review prior to offering these as a service to patrons. 13th Annual E.D.D.I.E.: The 13th annual E.D.D.I.E. for excellence, dedication, and devotion in education were presented by the School district of Hillsborough County on Thursday May 8 at the Tampa Bay Performing Arts Center during the All Star Education Gala. Joe Stines was the recipient of the Educational Visionary Award in recognition of his creative vision in the development of the join public library/school media center at the Egypt Lake Partnership Library. The school district recognized the creative vision behind this project that has shown evidence of its success through the academic gains of students at Egypt Lake Elementary School.

Impact Fees: The following is a summary of the information we have found concerning impact fees. Impact fees are a one-time fee tied to new growth. These fees can only be used for capital expenses, not maintenance and operations. Hillsborough County currently has five (5) general impact fees: transportation, right-of-way, parks, schools, and fire. These impact fees are consolidated into one ordinance approved by the Board of County Commissioners in 1996. The monies are assessed at the building permit stage and collected prior to the issuance of Certificate of Occupancy. The current ordinance requires that monies must be spent in the same general geographic area in which it was collected.

Some jurisdictions in Florida do have library impact fees. Collier, Pasco, and Sarasota Counties are examples. Nancy Pike, Director of Sarasota County Libraries, responded to my e-mail with the following: Sarasota County Board of County Commissioners adopted a library impact fee in 1991 at the same time they adopted a long range plan for library facilities. This plan set a goal of 0.536 square feet per capita and collection size of 1.5 items per resident. This plan also allowed for expansion of established facilities as new growth within their service areas demanded in order to stay within goals. The current impact fee is $217.21 per single family home. Mrs. Pike also notes that Sarasota library projects are funded via the impact fee and the use of a one-cent sales tax income (which would be similar to our CIT Program).

A printout of “Frequently Asked Questions” about impact fees from the Hillsborough County Planning and Growth Management Department was distributed.

USA Patriot Act: The Tampa-Hillsborough County Public Library has had no requests from the FBI for patron information under the Patriot Act. A May 9, 2003 St. Petersburg Times, article “Senate GOP To Pass On Making Patriot Act Provisions Permanent” indicates that congress may consider “a less divisive measure” for a permanent law. The current broad power expires in 2005. The County Attorney's Office and I will continue to monitor this issue and I will bring a recommendation as to the posting of signs in our libraries by August 2003.

HGTV has expressed interest in a video-taped program for citizens on this topic and Patrice Koerper is working with Mike Forester, Director of Communications.

ANNOUNCEMENTS:

Budget Committee - Thursday, June 9 – 1:00 p.m. at the Jimmie B. Keel Regional Library

Planning Committee - Thursday, June 19 – 1:30 p.m. at the Fendig Public Library

Policy & Bylaws - No meeting scheduled for June.

Library Board - Thursday, June 19- 4:00 p.m. at the Fendig Public Library

ADJOURNMENT:

The meeting was adjourned at 6pm.

Next Library Board Meeting:
         Date: June 19, 2003
         Time: 4pm-6pm
         Location: Fendig Public Library

                 - Unless notified otherwise


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