James Johnson, Jr., Chair
 
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough Public Library Board

MINUTES FROM THE MAY 23, 2002 PUBLIC LIBRARY BOARD MEETING
JOHN F. GERMANY PUBLIC LIBRARY, 4-6PM

CALL TO ORDER:

Dr. Scheuerle called the meeting to order.

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
William Scheuerle, Alma Hires
Helen Swisshelm, Mary Silver
Kay O'Rourke, Anniece Ross
Laura Vickers, Sandra Cameron
Dora Reeder

Library Board Excused:
Margaret Fisher, Mary Sherman

Library Board Absent:


Library Staff Present:
Marcee Challener, Manager, Public Service
David Wullschleger, Manager Operations & Technology
Assistant County Attorney, Cindy Oster

Suzy George, Facilities Officer
Barbara Marquette, Administrative Assistant
Margaret Ryals, Reference Librarian, Arts & Letters, John F. Germany Library
 

Special Guests:

None

Members of the Public:

None

APPROVAL OF THE APRIL 25, 2002 MINUTES

Helen Swisshelm made the motion to approve the April 25, 2002 Library Board minutes. Anniece Ross seconded. The motion passed unanimously.

CHAIRMAN'S REPORT

None.

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:

Margaret Ryals, Reference Librarian, Arts & Letters, John F. Germany Library displayed and spoke about the art purchased by the Friends at the Gasparilla Art Festival.

COMMITTEE REPORTS:

    PLANNING COMMITTEE:

    Sandra Cameron, Co-Chair, reported that the Planning Committee met on May 21, 2002 at the John F. Germany Library.

    North Tampa Library - Members of the Board accompanied by Jim Holland, Real Estate Department, Joe Stines, and David Wullschleger toured three sites. The Committee requested staff have an assessment of the present building prepared by Architectural Services. They also requested that the Real Estate Department prepare an assessment of the proposed sites and initiate another search if necessary.

    Turkey Creek - The Committee directed staff to prepare demographics representing a one, three, and five-mile radius, and to schedule a meeting with the citizens to discuss partnerships.

    Dr. Scheuerle stated that the nominating committee should not be on the agenda. In accordance with the Bylaws they will make their report at the June meeting.

    BUDGET COMMITTEE:

    Helen Swisshelm, Chair, reported that the Budget Committee met on May 23, 2002, at the John F. Germany Library. The Committee reviewed the April budget. Funds from Character 80 Indirect Costs have been posted as well as the Interlocal Agreement funds. Ms. Ross stated that the Committee is finding the new budget format easier to read.

    The managerial salary review continues. A letter was sent to Sharon Wall, Director, Human Resources, requesting salary information of unclassified managers who serve under the County Administrator in Class F and above.

    The West Gate Library is testing the electronic receipting system under the supervision of the Clerk of the Circuit Court, Accounting Department.

    POLICIES & BYLAWS COMMITTEE:

    Anniece Ross, Chair, reported that the Committee met on May 22, 2002, at the John F. Germany Library. Following the review of the request to rename the 78th St. Community Library the committee made the following recommendation: "The Policies and Bylaws Committee has reviewed the request of Ms. Carolyn Smith, that the 78th St. Community Library be renamed in honor of her mother, Mrs. Virginia G. Jones. We have also reviewed the background information provided by library staff and we have considered the history of the naming of this library. The Policies and Bylaws Committee recommends that the 78th St. Community Library not be renamed." A motion to accept the recommendation was made by Dora Reeder and seconded by Laura Vickers.

    Dr. Scheuerle gave a brief history of the naming stating that the Library Board had suggested to the BOCC that the library be named in honor of Sylvia Kimball. The community asked that the library be named 78th St. Community Library to take in all of the communities in the area.

    Dr. Scheuerle asked Ms. Ross if there were any specific reasons for the recommendation. Ms. Ross responded that the Committee had considered the history of the naming and the community's involvement. She felt that it was commendable of Ms. Smith to want to honor her mother and hoped that she would pursue other options. The motion passed unanimously.

    A letter with the background information will be sent to Ms. Smith explaining the Board's decision. Ms. Swisshelm stated that the Committee did not feel it was appropriate to make a recommendation for the other options since all that it was asked to do was review the renaming request.

    There is no new information on the naming of the South Brandon Library, the review continues.

    The Procedure to Request Permission to Serve Alcohol continues.

    Ad Hoc Internet Subcommittee is continuing to review the Children's Internet Protection Act on the ALA website. The Supreme Court has remanded a portion to the lower courts. There is no action for the Library Board to take at this time as the Internet Policy of the Tampa Hillsborough County Library system fully covers the requirements of the CIPA.

    Ms. Ross turned over materials she had collected and reviewed to the Planning Committee for their use in producing a Library Siting Document.

    Dora Reeder read Article III Board Duties, Sections "k" and "l" of the Bylaws.

    k. - Promote and solicit requests, donations, and contributions to the public library system and develop policies governing acceptance of such donations.

    l - Establish, promotes, and participate in a planned public relations program for the public library system. Interpret to the community through the personal contact and involvement of its members the various services provided.

    Ms. Challener explained that all donations are processed through the Friends of the Library or added to the library's budget via a budget amendment including monies from the Friends. Larger donations are taken to the BOCC as a Budget Amendment and after BOCC approval are appropriated into to the Library's budget.

    The Chair asked the Policies and Bylaws Committee to review the County's policy on donations.

    Ms. Swisshelm asked whether there was a formal public relations plan. Ms. Challener stated that a plan is being prepared and suggested that it be presented to the Library Board. Ms. Ross suggested the library develop links on neighborhood websites to inform the community of library activities.

    INTERNET USE SUBCOMMITTEE:

    None.

    SCHEDULING ADHOC COMMITTEE:

    None.

    PUBLIC ART:

    None.

UNFINISHED BUSINESS:

Dr. Scheuerle stated that he, Dora Reeder, Margaret Fisher, and several members of County government had attended the dedication of the Beulah Baptist E Library.

NEW BUSINESS:

David Wullschleger reported that he is working with the Facilities Department to replace all of the elevators at the John F. Germany Library.

Budget Committee: 2:30 p.m. on Thursday, June 27 at the Seminole Public Library.

Planning Committee: 3:00 p.m. on Tuesday, June 18 at the John F. Germany Public Library.

Policy and Bylaws Committee: 1:30 p.m. on Wednesday, June 26 at the John F. Germany Library.

Library Board: 4:00 p.m. on Thursday, June 27 at the Seminole Public Library, 4711 Central Ave.

DIRECTOR'S REPORT:

Ms. Challener made the following statements regarding the Director's Report in Mr. Stines absence.

Linda Gillon has completed training as a facilitator in the countywide initiative for customer service training.

The access improvement public meeting scheduled for May 28 at the Jimmie B. Keel Regional Library has been postponed. There is no new date at this time.

Ms. Ross stated that pedestrian traffic should also be addressed.

Ms. O'Rourke stated that she is working with the Public Art Committee for signage at the Smitter Road entrance at the Keel Library.

Ms. Ross asked for a report on the Mystery Shopper Program that includes information about each branch's customer service score. Ms. Challener stated that there was not an overall score for each branch. However, there was a PowerPoint presentation that combined all of the data into a global result. Surveys that were made on individual branches were discussed with the staff and a series of training workshops has been developed based on the results. It was stated that there should be a second Mystery Shopper Program in 2004 to compare with the original study.

Ms. Swisshelm made a commendation to the staff of the Arts & Letters Department stating that the computer lab and the computers around the floor were all being used. Ms. Challener stated that they are serving approximately 5,000 users per month.

ANNOUNCEMENTS:

None.

ADJOURNMENT:

The meeting was adjourned at 5:30pm.

Next Library Board Meeting:
         Date: June 27, 2002
         Time: 4pm-6pm
         Location: Seminole Heights Branch Library

                 - Unless notified otherwise


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