James Johnson, Jr., Chair
 
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough Public Library Board

MINUTES FROM THE MARCH 28, 2002 PUBLIC LIBRARY BOARD MEETING
JOHN F. GERMANY PUBLIC LIBRARY, 4-6PM

CALL TO ORDER:

Dr. Scheuerle called the meeting to order.

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
William Scheuerle, Helen Swisshelm
Sandra Cameron, Kay O'Rourke
Anniece Ross, Dora Reeder

Library Board Excused:
Mary Silver, Alma Hires
Mary Sherman, Laura Vickers

Library Board Absent:
Margaret Fisher

Library Staff Present:
Joe Stines, Director of Libraries
David Wullschleger, Manager Operations & Technology
Linda Gillon, Manager Staff & Administrative Support

Assistant County Attorney, Linda Davidson
Jackie Zebos, Administrative Services
Barbara Marquette, Administrative Assistant

 

Special Guests:

None

Members of the Public:

None

APPROVAL OF THE FEBRUARY 28, 2002 MINUTES

A motion to accept the minutes was postponed until a quorum was present.

CHAIRMAN'S REPORT

None.

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:

None.

COMMITTEE REPORTS:

    PLANNING COMMITTEE:

    Sandra Cameron and Kay O'Rourke, Co-Chairs, reported that the committee met on March 27 at the Jimmie B. Keel Regional Library and discussed the Maritime Collection/Liberty Ship proposal. The Committee recommends directing Mr. Stines write a letter to Captain John C. Timmel, Exec. Director of the Victory Ship, explaining that this is not a project that the Library Board can support primarily because of funding. A copy of this letter will be sent to Tom Lenfesty with a separate letter requesting a meeting to explore options to house the collection.

    David Wullschleger reported that the City of Tampa is proposing to close El Portal Dr., the street next to the North Tampa Library.

    The Committee is taking under consideration a proposal from Floriland Mall for the relocation of the North Tampa Library. There is a17,000 sq. ft. Montgomery Ward building that could be converted to library use. It would meet the library's space requirements and could be built out to 21,000 sq. ft. The Mall is being refurbished as an office center and Mall Management would give the County $500,000 for build out costs. The rent would be $10 per sq. ft with a 10-year lease and two five-year renewal options. The first two years cost for rent and common area maintenance would be approximately $22,000 per month. Compared to the other facilities we currently rent this is very reasonable.

    The Committee has scheduled a tour of the Turkey Creek School on April 2.

    Work is being done on a site planning policy.

    The Unfunded Capital Needs list was revised.

    Kay O'Rourke reported that sixteen paintings from Mr. B have been donated to the County and hung at the Jimmie B. Keel Regional Library. Documentation for the paintings will be requested from Jan Stein. The Art Committee is making headway on collecting Keel Family memorabilia.

    The Planning Committee recommends directing Mr. Stines write a letter to Captain John C. Timmel, Exec. Director of the Liberty Ship, explaining that this is not a project that the Library Board can support due to lack of funding. And that a copy of this letter be sent to Tom Lenfesty with a separate letter requesting a meeting to explore options for the Maritime collection. The recommendation passed unanimously.

    The Planning Committee recommended approval of the Unfunded Capital Projects List with the following corrections. Number 9 was changed from re-construction to construction with a cost of $44,400,000. The recommendation passed unanimously.

    BUDGET COMMITTEE:

    Helen Swisshelm, Chair, the Budget Committee met on March 27 at the Jimmie B. Keel Regional Library to discuss the FY03 budget using the Matrix of Services and Program Based Budgeting. Mr. Stines was asked to report since Ms. Swisshelm was not present at this time. He stated that for many years the Library has operated on a Zero Based Budget. During FY04 and 05 this new format will be implemented. This year both formats will be presented. The budget will be divided into services and operation costs instead of cost by branch. Staff will continue to keep, in-house, a branch breakdown in order to analyze the cost of different size branches. The Mission Statement and Key Objectives tells the BOCC what the services the citizens will receive.

    POLICIES & BYLAWS COMMITTEE:

    Anniece Ross, Chair, reported that the Committee met today and updated their project list, reviewed a request from the West Gate Regional Friends of the Library to serve alcohol. The committee is recommending that the request be approved contingent upon receiving a certificate of insurance.

    The committee also reviewed the request from Claire Cardina that the art gallery in the John F. Germany Library be named in honor of Louise and Arnold Kotler. Additional information is needed before a recommendation can be made to the Library Board.

    The committee reviewed citizen requests for naming of the South Brandon Library and is expecting other suggestions before making a recommendation to the Library Board.

    A Procedure to Request Permission to Serve Alcohol will be presented for approval to the Library Board at the May meeting.

    Anniece Ross reviewed Article III Board Duties, Sections "g" and "h" of the Bylaws.

    Dr. Scheuerle read the letters that were sent to the citizens who requested the naming of the South Brandon Library and the letter to Claire Cardina who requested the naming of the art gallery stating that these matters have been assigned for research and recommendation to the Policy and Bylaws Committee.

    Ms. Swisshelm arrived and a quorum was present. Dr. Scheuerle went back to the approval of the February 28, 2002 Library Board minutes. Sandra Cameron asked that the last sentence of page two in the second to the last paragraph be deleted. Ms. Cameron made the motion that the minutes be approved with the correction. Ms. Swisshelm seconded. Motion passed unanimously.

    The Policy and Bylaws Committee made the motion that the West Gate Regional Library Friends be granted permission to serve alcohol at their May 2, 2002, event contingent upon a certificate of insurance being presented to the Hillsborough County Real Estate Department. The motion passed unanimously.

    INTERNET USE SUBCOMMITTEE:

    None.

    SCHEDULING ADHOC COMMITTEE:

    None.

    PUBLIC ART:

    None.

UNFINISHED BUSINESS:

Ms. Cameron stated that she meet with Mr. Joe Ryan a consultant hired by the State Library for a regional focus group meeting. The concept of "Reinvigorating the Standards for the State of Florida Library System - Points of Presence" was discussed. Specifically mentioned was Calhoun County; which has been very successful in receiving alternative resources.

NEW BUSINESS:

Dr. Scheuerle stated Kay O'Rourke and Dora Reeder are serving on the nominating committee and a third member is needed. Ms. Ross volunteered. The committee will select a chairman to present the slate of officers at the June meeting. Nominations will be taken from the floor at the June and July meetings with the newly elected officers taking office at the end of the July meeting. After discussion of the process Ms. Ross withdrew from the committee, suggesting that the issue be brought to the April meeting.

The Friends of the North Tampa Library will meet on April 9, 2002 at 6:30 p.m. and Director, Joe Stines will brief them on the North Tampa CIP project.

Dr. Scheuerle asked that staff gather information and compose a response for his signature addressing Ms. Guido's concerns regarding a Target store being built next to the South Brandon Library site. A copy of the letter will be included in the Board's April mailing.

Assistant County Attorney, Linda Davidson stated that litigation information regarding the Children's Internet Protection Act might be viewed on ALA's web site at www.ala.org\cipa.

DIRECTOR'S REPORT:

Mr. Stines updated the Board on several items that were not included in his written report. Replacement of the air conditioning chiller at the John F. Germany Library is complete. The brick and roof work at West Tampa has been completed. Several pieces of legislation that were supported by the library community died in committee and will have to be reintroduced during the next session. The Bookmobile program is being revamped. It will have more community stops such as Keysville, Wimauma, and Balm anywhere there is an E-Library. Approximately twenty stops have been eliminated and the users at these stops have been notified of alternative services. The Annual Storytelling Festival will be held on April 13 at Hillsborough High School.

ANNOUNCEMENTS:

None.

ADJOURNMENT:

The meeting was adjourned at 5:45pm.

Next Library Board Meeting:
         Date: April 25, 2002
         Time: 4pm-6pm
         Location: Thonotosassa Branch Library

                 - Unless notified otherwise


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