James Johnson, Jr., Chair
 
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough Public Library Board

MINUTES FROM THE OCTOBER 25, 2001 PUBLIC LIBRARY BOARD MEETING
JOHN F. GERMANY PUBLIC LIBRARY BOARDROOM, 4-6pm

CALL TO ORDER:

The meeting was called to order at 4:05 p.m. by Vice-Chair, Helen Swisshelm. The Secretary, Kay O'Rourke, called the roll.

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Library Board Members Present:
Helen Swisshelm
Sandra Cameron, Kay O'Rourke
Dora Reeder, Anniece Ross
Mary Sherman, Mary Silver
Alma Hires, Laura Vickers

Library Board Excused:
William Scheuerle

Library Board Absent:
Margaret Fisher

Library Staff Present:
Joe Stines, Director of Libraries
Marcee Challener, Manager Public Service
David Wullschleger, Manager Operations & Technology
Linda Gillon, Manager Staff & Administrative Support

Maurice Site, Chief Librarian, Planning and Analysis
Jackie Zebos, Administrative Librarian
Barbara Marquette, Administrative Assistant

 

Special Guests:
Senior Assistant County Attorney, Robert E. Brazel



Members of the Public:


None.

APPROVAL OF THE SEPTEMBER 27, 2001 MINUTES

Ms. Swisshelm asked for corrections or revisions to the minutes of September 27, there were none. Minutes were approved as written. The minutes of the Special Call meeting will be distributed to the Board for approval at the December meeting.

Ms. Swisshelm announced to the audience that a Special Call Meeting would be held on November 5 at 6:00 p.m. at Davidsen Middle School. Flyers were given to Maureen Gauzza for distribution to the neighborhood.

Kathy Harris, Assistant County Administrator was not able to attend this meeting.

CHAIRMAN'S REPORT

None.

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:

None.

COMMITTEE REPORTS:

PLANNING COMMITTEE:

Sandra Cameron, Co-Chair, reported that the committee met on October 15 and discussed the Capital Improvement Projects (CIP),and the FY 02 Project List. The North Tampa Branch and West Gate Regional expansions were discussed. Mary Silver and Laura Vickers will be asked to join the committee effective December 1. Anniece Ross has been asked to serve as the Cultural Arts District Liaison. The next meeting will be November 2 at 10:00 a.m. in the John F. Germany Library boardroom. The agenda will be sent to committee members.

A Special Call Meeting will be held on November 5 in the Davidsen Middle School cafeteria at 6:00 p.m. The Library van will pick up Board members at the John F. Germany Library at 4:30 p.m. and at the Jimmie B. Keel Regional Library at 5:00 p.m.

Kay O'Rourke stated that the North Tampa Friends were in need of books for their annual book sale. A date has not been scheduled.

BUDGET COMMITTEE:

Helen Swisshelm, Chair, reported that the next meeting would be on November 13 at the Jimmie B. Keel Regional Library at 10:00 a.m. This meeting is intended to be an orientation for the new committee members. Ms. Swisshelm invited all Board members to attend.

POLICIES & BYLAWS COMMITTEE:

Anniece Ross, Chair, reported that the committee met today and outlined an agenda for the year. The committee made the distinction between the Library Systems Policies and the Library Board Policies. The committee reviewed Policy #534 Validation of Parking and will send copies to the Board members for review. The committee will be reviewing the Bylaws at their December 6 meeting. Ms. Ross asked that Board members e-mail any suggested revisions to her. The committee will be presenting portions of the Bylaws at each meeting as part of their report. Ms. Ross invited all Board members to attend the Policies and Bylaws committee meetings. The next meeting will be December 6 at 2:30 p.m. at the West Gate Regional Library.

Ms. Swisshelm encouraged Library Board members to attend all committee meetings as a means of learning more about the Library Board.

INTERNET USE SUBCOMMITTEE:

None.

SCHEDULING ADHOC COMMITTEE:

None.

PUBLIC ART:

None.

UNFINISHED BUSINESS:

Mr. Stines stated that he had spoken to Jan Stein, Public Arts Program, and that two Board members are needed as liaisons for the West Tampa Public Art Committee. Ms. Reeder and Ms. O'Rourke volunteered. Ms. O'Rourke will also be involved with art at the Jimmie B. Keel Regional Library.

Ms. Swisshelm stated that the Lutz Friends of the Library have met twice to work on bylaws.

Ms. Reeder reported on the October 16th meeting held at the West Tampa Library. A set of the architectural drawings will be on displayed at the West Tampa Library. Ms. Cameron stated that she would like to have a contract from the roofer that if the roof leaks within twenty years, the roofer will do something about it.

Marcee Challener presented the proposed format for Library statistics and asked Board members if they would like to receive a summary report. Ms. Challener stated that detailed statistics reports would be posted to the library's web page. Ms. Swisshelm requested that discussion be deferred to the December meeting. The Board approved the format change. A graphic showing circulation trends was distributed to the Board. Ms. Ross suggested that examples of subscription resources be listed under electronic reference searches.

NEW BUSINESS:

None.

DIRECTOR'S REPORT:

Mr. Stines stated that the Board should be receiving an invitation to the Peninsular Library renaming ceremony and a separate invitation for the luncheon in Mr. Fendig's honor.

Copies of the new web page were distributed to the Board members. Use of the old THPL.org address will still connect users to the new web site.

Mr. Stines mentioned that one of the grants awarded this year was for the Quintilla Geer Bruton Archives Center in Plant City. It is a local history/genealogy center, put together by volunteers and funded by donations. A number of the titles in this collection are now entered in the national bibliographic database and because of our grant, are accessible through our database.

The Oral History Project is now posted on the library's web page. Ms. Reeder is featured, and sound clips are being added. A hand out with the web address will be distributed at the next meeting.

The Born to Read grant was not funded but the program will continue in-house. The target group is low income and/or new parents and a contact has been made with Healthy Start.

The new budget was distributed and a line item detail will be distributed soon. Year-end circulation stats for materials loaned are 12.3% and the Cooperative's circulation reached over 5 million.

Ms. Swisshelm asked about the status of the computer upgrade. Mr. Stines stated that Governor Bush has directed that there be one computer system throughout the state but that most libraries in the state are not able to comply. Consultants are studying the system and will let library administrators know what upgrades are needed. We hope that we will be able to begin using the electronic receipting module of the Dynix system without additional expenditures.

A handout outlining security measure for the library was distributed.

Ms. Ross asked about the line item in the budget titled Incentive Awards. Mr. Stines stated that this was for County Awards and the plaque for the Library Board Chair. Ms. Ross then asked about the Professional Services/Contracted Services. Mr. Stines responded that these expenses were for cleaning services, guard service, and off duty Sheriff's officers.

Ms. Ross then asked how the Employee Suggestion Program was working. Linda Gillon replied that a committee has been established and that there is more staff involvement. Mr. Stines stated that employees receive a certificate for any suggestion they submit even if the suggestion is not implemented.

ANNOUNCEMENTS:

None.

ADJOURNMENT:

The meeting was adjourned at 5:50pm

Next Library Board Meeting:
         Date: December 3, 2001
         Time: 4pm-6pm
         Location: John F. Germany Public Library

                 - Unless notified otherwise


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