James Johnson, Jr., Chair
 
900 North Ashley Drive
Tampa, Florida 33602
James Martin, Jr., Vice-Chair
William Scheuerle, Secretary
 
Phone: (813) 273-3660
Fax: (813) 273-3707

Tampa-Hillsborough Public Library Board

MINUTES FROM THE SEPTEMBER 23, 1999 PUBLIC LIBRARY BOARD MEETING
JOHN F. GERMANY PUBLIC LIBRARY, 4-6PM

CALL TO ORDER:

Sandra Cameron, Chairman of the Library Board, called the meeting to order at 4:10pm

ROLL CALL AND ATTENDANCE OF STAFF & SPECIAL GUESTS:

Secretary, Linda Arnold called the roll:

Library Board Members Present:
Catherine Bartolotti, Sandra Cameron
Fred Hearns, Kay O'Rourke
Dora Reeder, Anniece Ross
William Scheuerle
Library Board Excused:
Elizabeth Blue
Josephine Gracia

Library Board Absent:
Helen Swisshelm

Library Staff Present:
Joe Stines, Director of Libraries
Marcee Challener, Assistant Director
Jean Peters, Chief of Reference

David Wullschleger, Chief of Operations
Janet Lorenzo, Chief of Community and Access
Jean Fletcher, Administrative Assistant
Linda Gillon, Manager, Staff & Administrative Support

Special Guests:
Richard Blau, Attorney at Law, Holland & Knight
David Barberie, Assistant County Attorney
Richard Danielson, St. Petersburg Times
Gina DuBois, USF Intern
Members of the Public:

None

APPROVAL OF THE AUGUST 26, 1999 MINUTES

Sandra Cameron called for corrections to the minutes from the August 26, 1999 Library Board meeting. As there were none, the minutes were approved as written.

SPECIAL PRESENTATION

Sandra Cameron presented a plaque to Linda Arnold, past Chairman of the Library Board, to commend her for her dedication and exemplary leadership during the last year. Linda accepted graciously and said it was a pleasure to serve. She was thanked by all for an outstanding job.

PRESENTATIONS FROM THE PUBLIC/SPECIAL GUESTS:

Before introducing Richard Blau, Sandra Cameron called attention the recent move by the City of Tampa to re-name the John F. Germany Public Librarythe "John F. Germany Public Library". Joe Stines said Mr. Germany was a past President of the Friends of the Library and a longtime supporter of the Library. He added that, while the re-naming was already a fait accompli, support from the Library Board could result in companion City/County resolutions.

Sandra Cameron said no one would object to naming the John F. Germany Public Libraryfor John Germany but commented that the manner in which the situation was handled was a bit "unusual". She proposed that the Library Board establish a policy regarding future re-namings.

Mr. Blau began by saying that he'd had an opportunity to meet with the Friends of the Library and appreciated an opportunity to address the Library Board as well. He apologized that due process was not followed in this matter and added that it came about as the result of a rather innocent set of circumstances. Mr. Blau said the idea of naming a library after a living person came up during luncheon with John Germany, co-founder of Holland & Knight. While discussing the various ways in which people have been recognized, Mr. Germany commented that he couldn't think of a greater honor than having a library named after him. Only after learning of his involvement with the John F. Germany Public Library, did Mr. Blau and other like-minded individuals come up with the idea of re-naming John F. Germany Public Libraryafter Mr. Germany. The matter was taken to City Council and endorsed before the Library Board or Board of County Commissioners could be consulted. Mr. Blau apologized for the blunder and said no harm or disrespect was meant. He said Holland & Knight would like to redress the situation. He then asked for the endorsement of the Library Board.

MOTION:

Linda Arnold made a motion that the Tampa-Hillsborough County Public Library Advisory Board endorse the re-naming of John F. Germany Public Librarythe "John F. Germany Public Library." Dora Reeder seconded.
(Arnold/Reeder)

Sandra Cameron called for discussion. Catherine Bartolotti asked if the City would be re-naming the building or the library. Mr. Blau explained that the City owns the building, hence, the action taken by the City was to re-name the physical plant. Cathy asked whether or not the name would travel with the building if it were moved from its current location. Mr. Blau responded that it would be preferable to move the library in total, shell and contents. A re-naming process would address this. Joe Stines agreed that it would certainly be preferable to have the name and contents go together if the location of a facility were changed.

Joe read the motion, approved by the Friends, to support the re-naming. He noted that it included a request that the Library Board establish a formal procedure regarding future re-namings and clarification on what would happen if a City-owned building were moved. The Friends stressed that a library's name should be indicative of its location; they did not support future namings of libraries after individuals. Joe pointed out that a clear policy would eliminate confusion if another branch owned by the City is re-named or re-located in the future.

Sandra Cameron called for a vote on the motion to approve the re-naming of the John F. Germany Public Librarythe "John F. Germany Public Library".

      - The motion passed 7-0.

MOTION:

Bill Scheuerle made a motion that the Policies & ByLaws committee formulate a policy regarding the naming and/or renaming of libraries for the consideration of the Library Advisory Board. Dora Reeder seconded the motion.
(Scheuerle/Reeder)

      - The motion passed 7-0.

David Barberie encouraged the Policies & ByLaws Committee to put any procedures in writing so that the County is aware of the process. He said he would be glad to work with the Policies & ByLaws Committee.

Joe Stines brought up the fact that the date for the re-naming chosen by the City conflicts with another commitment made previously by the Board of County Commissioners. Richard Blau commented that MacDill AFB had already been contacted and a fly-over had been planned for the Oct. 15th event. Anniece Ross said that the fly-over would be wonderful but suggested that it would be even more appropriate to select a date when the Commissioners could attend. Dora Reeder agreed that the people who would have to miss the event are the ones who should be there. Mr. Blau said he would call Mr. Yerrid's office to see if another date could be arranged. Sandra Cameron thanked Mr. Blau for coming.

COMMITTEE REPORTS:

PLANNING COMMITTEE:

West Chase: Joe said he and Elizabeth Blue attended a meeting of 45 citizens from the West Chase community who are very interested in having their own library. West Chase is located in the far west corner of Hillsborough County. The community is well within the Library Board's guidelines for siting a new library as it is located more than five miles from any existing facility. The population of the area has already grown tremendously and there is room for the community to triple in size. Joe said the community was advised that the first step would be to form a Friends group. He asked Fred Hearns if he would be willing to speak to the community about that and Fred said he would be glad to.

New Northwest Regional Library: Kay O'Rourke announced that Stellar Construction would build the new Northwest Regional Library. Joe commented that the same company built the Austin Davis Library and did an excellent job. Kay said company representatives would like to come to Tampa as soon as possible to discuss the plans. The plans for the Jan Platt Regional Library will be adapted. A whole new look and feel can be accomplished without major costs or design changes. A tree survey indicates that very few trees will have to be removed. Those that are can be replaced. It was suggested that perhaps the Friends could have a memorial tree program.

BUDGET COMMITTEE:

Joe Stines thanked the Library Board for their hard work on the budget this year and reported that Sunday hours have been funded for Ruskin. Three additional part-time positions have been added. Including the staff for the Jan Platt Regional Library, the Library Services Department had 371 staff positions total as of July 1.

POLICIES & BYLAWS COMMITTEE:

None.

INTERNET USE SUBCOMMITTEE:

None.

PUBLIC ART:

The benches for the Port Tampa Library will be installed on September 27th. Dora said she and Helen would be going down to look at them next week. Joe said Fred Hearns would be contacted soon about the public art for the Jan Platt Regional Library.

Fred Hearns asked Marcee Challener if she had been able to frame the photo of Ms. Stele for the Free Library building. Marcee Challener said she had not been able to follow up. She said she would.

DIRECTOR'S REPORT:

Additional Land for West Tampa: Contracts are in hand for both pieces of additional land for the West Tampa Library. They are signed and ready to go to the Board of County Commissioners (BOCC) on October 6. Funding for the project, beyond the purchase of the land, is not available yet. THPL will apply for a $50,000 Preservation Grant in December and a construction grant in May. Both of these funding sources will assist with expansion.

NEW BUSINESS:

None.

UNFINISHED BUSINESS:

Approval of the Long-Range Plan for FY2000-2003: An amended version of the Long-Range Plan for FY2000-2003 was reviewed. Joe explained that the new version incorporates the comments and suggestions made by the Library Board at the August meeting.

MOTION:

Bill Scheuerle made a motion to accept the Long-Range Plan for FY2000-2003 as amended. Linda Arnold seconded.
(Scheuerle/Arnold)

      - The motion passed 7-0.

Ranking of Projects for the Unfunded Capital Improvement Projects (CIP) List: Projects were reviewed and ranked for inclusion on the Library's Unmet Needs List for FY2000. The top seven priorities were ranked as follows:

  1. West Tampa Library (Restoration and Addition)- Restore the existing Carnegie building and construct a 5,000 sq. ft. addition. Estimated cost: $1,500,000. Partially funded through the C.I.T. (Community Investment Tax).
  2. Southeast County Regional Library- Construct a Southeast County Regional Library to serve the Bloomingdale area. Estimated cost: $6,500,000.
  3. John F. Germany Public LibraryReconstruction/Revise Project to John F. Germany Public LibraryConstruction: Expand from a total of 158,000 sq. ft. to approximately 240,000 sq. ft.. Estimated cost: approximately $38,000,000.
  4. North Tampa Expansion: Community Investment Tax (CIT) Funding is available for expansion; however, expansion does not address the parking issue and land constraints. Joe said another option would be to apply for a State grant and build a new facility.
  5. West Chase Library: Construct a 10,000 sq. ft. facility at an estimated cost of 2,565,000.
  6. Seffner Library: Build a permanent library in the Seffner-Mango area. Estimated cost: $2,565,000 for a 10,000 sq. ft. facility.
  7. New Tampa Regional Library Expansion: Estimated cost: $700,000

Fred Hearns asked how the County could add on to a building it doesn't own, e.g., John F. Germany Public Library. Joe said state law mandates that City engineers must be involved in any construction project relating to City-owned facilities such as North Tampa, West Tampa and John F. Germany Public Library. He suggested that Library Board members, Mr. Kleman, the Chairman of the Board of County Commissioners, the Mayor and other City officials meet at some point to discuss options for John F. Germany Public Library.

Bill Scheuerle asked about circulation at North Tampa. Joe replied that it is a very busy library as is Seffner-Mango. The latter is booming and in need of more space already.

MOTION:

Bill Scheuerle made a motion to accept the rankings as listed above. Linda Arnold seconded.
(Scheuerle/Arnold)

      - The motion passed 7-0.

Before adjourning the meeting Sandra Cameron asked that the Library Board review the Collection Development Plan and come back with suggestions at the next meeting.

ADJOURNMENT:

The meeting was adjourned at 6:05pm

Next Library Board Meeting:
         Date: October 28, 1999
         Time: 4pm-6pm
         Location: Lutz Branch Library

                 - Unless notified otherwise


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